Canadian Health Labs · 2 weeks ago
Personal Assistant to CEO
Miami, FL
Full-time
Onsite
Senior Level
5+ years expWorld Health Labs is seeking a highly dedicated and resourceful Personal Assistant to support their CEO. The role involves managing multiple responsibilities including wellness support, schedule management, and household upkeep, ensuring the CEO's personal and professional life runs seamlessly.
Health CareMedicalTest and Measurement
Responsibilities
Wellness & Lifestyle Management
Meal Preparation & Nutrition: The Principal follows a strict meal plan which includes weighing food, preparing nutrition needs for on-bike / during workouts and other intricacies. Most meals are prepared 24 hours in advance with the exception of breakfast and other unique circumstances
Maintain a clean and organized kitchen, ensuring all ingredients and supplies are stocked and groceries available. Some grocery shopping typically requires 5+ days per week due to having fresh ingredients / evolving needs. Some meals / ingredients will be prepared using batching to reduce time
Bike Maintenance & Gear Prep: Support daily bike rides by cleaning and maintaining Principal’s bicycle and potentially taking the bike to the mechanic and / or procuring new parts, ensuring it’s in top condition. Keep all cycling gear (helmets, shoes, hydration, etc.) clean by hand washing and well organized to reduce the Principal’s time looking for gear and ready for use. There is a component to the job to prepare on-bike nutrition. In some cases, the PA may be in the car supporting the Principal’s cycling workouts for safety, mechanical and nutritional reasons
Health record management - principal has healthcare providers in 4+ countries. Managing health records to ensure information isn’t fragmented but is consolidated is a must
Other health support - the Principal has regular physio, massage, chiro, etc appointments. The PA will be responsible for sourcing, negotiating, managing, booking, ensuring bills are paid, etc & errands
Provide personal transportation for errands, appointments, and small weekend trips
Grocery and personal shopping, ensuring all purchases align with preferences and needs
Track and receive deliveries and online purchases, ensuring all packages arrive as expected
Run miscellaneous personal errands efficiently and proactively
Prepare the home for guest visits, ensuring a clean, welcoming, and organized environment
Greet and assist guests, offering refreshments and ensuring they are comfortable
Coordinate accommodations or itineraries for out-of-town guests when needed
Handle any special requests or hospitality-related needs, maintaining professionalism and discretion
Calendar Management: Work with logistics teams and executives across the Principal’s companies to ensure his calendar is accurate and up to date. Generally speaking, the Principal books all of his own commitments and does not like to outsource the decisions of when to book appointments. However, all appointments which the Principal asks you to book (flights, doctor, physio, cycling, other, etc) will need to immediately be updated in the Principal’s calendar to avoid double booking
Schedule and confirm appointments, personal engagements, and business meetings
Proactively identify and resolve scheduling conflicts to maintain a smooth daily routine
Perform regular household cleaning and upkeep, ensuring the home is well-maintained always
Handle minor maintenance tasks or coordinate with landlords, repair services, and vendors when needed
Ensure all household supplies are stocked and organized
Supervise and manage any scheduled home maintenance, cleaning services, or special projects
Property Research, Scouting and Sourcing
Track ongoing projects and assigned tasks, ensuring they are completed efficiently
Manage online tasks, including email follow-ups, research, and digital organization
Handle administrative errands, such as filing paperwork, submitting reimbursements, or booking travel when necessary
Qualification
Required
Highly dedicated and resourceful individual
Proactive, adaptable, thick-skinned, and highly organized
On call 24/7
Ability to travel (Italy, USA, Canada, and other parts of the world)
Wellness support (grocery shopping, cooking, meal prepping, and cycling/bike support/management)
Health record management
Schedule management
Household upkeep
Digital tasks
Vendor management
Guest hospitality
Flexibility required beyond set hours when needed
Highly organized, detail-oriented, and able to multitask in a fast-paced environment
Fluent in English
Discreet, trustworthy, and able to handle sensitive information professionally
Strong communication and problem-solving skills
Ability to anticipate needs and work proactively without constant supervision
A valid driver's license is required
A valid Passport
Preferred
Second languages in Spanish and/or Italian
5+ Years of PA Experience including experience in meal prep, bike house management, guest management, and schedule coordination
Company
Canadian Health Labs
Canadian Health Labs is reshaping health care by offering solutions for both the federal and state governments.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase