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Central Association for the Blind and Visually Impaired · 1 day ago

Accounts Receivable Specialist

Utica, NY

Full-time

Onsite

Mid Level

$23.50/hr - $23.50/hr

3+ years exp

CABVI is seeking an Accounts Receivable Specialist to assist the Accounts Receivable team with routine, monthly and periodic billings, invoicing, collection procedures, and other various tasks in a timely manner. The role involves managing billing entries, reviewing past due invoices, and ensuring accurate invoicing for various services.

CharityCommunitiesNon ProfitService Industry

Responsibilities

Complete daily SPS billing entries and ensure all information is accurate in a timely manner

On a monthly basis, review past due invoices on aging schedule to ensure that they have been entered into SPS. If not found, perform the necessary steps to enter them and/or follow up on issues as needed

Complete agency miscellaneous and recurring billings including invoicing for service contracts, business services, insurance balances, membership dues, waste removal, and any other agency billing needs

Mail or email invoices as needed per customer and respond to customer requests for duplicate copies of documentation in a timely manner. Confirm billing delivery method and contact information and update in the software as needed

Send monthly statements to customers with invoices as needed

Review accounts receivable aging schedule and follow up on outstanding customer accounts by researching unpaid invoices or discrepancies in payments. Escalate outstanding balances, issues or requests to A/R Lead as needed

Process credit/debit memos in software once approved by Customer Service Manager

Update and maintain collections spreadsheet including possible issues with customers along with various other spreadsheets

Provide back-up in processing all customer credit card payments as needed

Assist with month-end billing processing, which is to include verifying shipped orders are properly invoiced and cleared from the shipped not billed report

Enter cash receipt information into Macola for customers JWOD and NYSPSP, and others as needed

Assist with performing/conducting investigations and reviews of new customer credit applications. Submit to the Accounts Receivable Lead for review in a time manner

Attend department meetings pertinent to accounts receivable, customer service and other departments as needed

Develop and maintain work instructions for accounts receivable processes

Assist with the collection of data and documentation for the annual audit, as needed

Assist with other filing as needed

Consistently achieves annual performance objectives

Adapts to change and completes other duties as assigned