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Monument Staffing · 1 week ago

Executive Assistant to the Founder

Boston, MA

Full-time

Onsite

Senior Level

$100K/yr - $130K/yr

7+ years exp

Monument Staffing is seeking an Executive Assistant to the Founder who will provide high-level administrative, operational, personal, and event support. This role is essential for ensuring seamless execution of both business and select personal priorities, requiring discretion, proactive problem-solving, and exceptional organizational skills.

EmploymentRecruitingStaffing Agency

Culture & Values

Hiring Manager

Katherine Wilson Favata

Responsibilities

Manage and maintain the Founder’s calendar, including meetings, creative sessions, travel, and events

Act as a primary point of contact, managing email, correspondence, and scheduling with professionalism and discretion

Prepare meeting agendas, presentations, briefing materials, and follow-ups

Coordinate with internal teams and external partners to support business initiatives

Track deadlines, projects, and priorities to ensure alignment and timely execution

Plan, coordinate, and execute company, client, and Founder-led events from concept through completion

Manage event logistics including venue sourcing, vendor coordination, contracts, timelines, and budgets

Oversee guest lists, invitations, RSVPs, and attendee communications

Coordinate on-site event execution, including setup, run-of-show, and breakdown as needed

Support branded, creative, and experiential events aligned with the company’s vision

Post-event follow-up including vendor reconciliation, feedback, and documentation

Assist with day-to-day operations, including document management, expense tracking, and invoicing

Organize digital and physical files for efficiency and easy access

Support special projects and creative initiatives as needed

Conduct research and prepare materials to support decision-making

Handle select personal tasks to optimize the Founder’s time (e.g., travel planning, appointments, errands, household coordination)

Manage personal logistics with a high level of trust and confidentiality

Qualification

Event coordinationCalendar managementOrganizational skillsVendor managementProject management toolsCommunication skillsDiscretionMultitaskingProactivityAdaptability