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USAJOBS · 1 day ago

Child and Youth Program - Operations Clerk

Naval Air Station/JRB Fort Worth, Texas, USA

Full-time

Onsite

Entry Level

$18.97/hr - $21.49/hr

2+ years exp

USAJOBS is part of the Department of the Navy, and they are seeking a Child and Youth Program Operations Clerk. The role involves managing the CYP waitlist, coordinating enrollment, overseeing recordkeeping, and collecting parent fees while serving as front line representatives and administrative liaisons.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the CYP (e.g., CDC, CDH, SAC, YP, R&R, USDA)

Ensures child registration and enrollment paperwork is complete and current

Ensures that all USDA food program records are accurate, up-to-date and readily available

Reviews and submits completed paperwork for background checks

Maintains office files and records

Provides required information to requesting agencies that include but are not limited to Family Advocacy, Naval Investigative Services, Environment, Safety and Fire personnel, and USDA

Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner

Conducts research of records and follows up in order to resolve discrepancies and problems

Notifies supervisor of any discrepancies and informs supervisor of any issues/ problems that cannot be resolved

Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures

Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements

Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate

Performs assigned resource and referral duties and assists in maintaining current waiting list

Collects fees and charges and records payments in accordance with proper procedures. Notifies supervisor of all delinquent payments

Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures

Responsible for monitoring all supplies and resources. Notifies supervisor of items that need to be ordered

Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect

Performs other duties as assigned

Qualification

Administrative supportOffice automation softwareChildYouth Management SystemCash handlingRecord keepingTwo years administrative experienceEffective communication

Required

Must provide a copy of your H.S. Diploma, GED, or College Transcripts (showing degree awarded/conferred) when you apply

Must satisfactorily complete all background checks for childcare positions, including fingerprint checks, a Tier 1 with Child Care check, Tier 3 if applicable, and a State Criminal History Repository (SCHR) check

Must successfully pass the E-verify employment verification check. Any discrepancies must be resolved as a condition of employment

Must pass a pre-employment physical, provide evidence of immunization, be free of all communicable diseases, and obtain appropriate immunization against communicable diseases

Must be 18 years of age or older

Must successfully obtain and maintain appropriate security clearance as needed

Ability to complete required training certificates, and maintain certifications or credentials required by Federal, State, and/or national accreditation institutions used as part of DoD's Child and Youth Programs

Knowledge of administrative support functions

Knowledge of general office automation software, practices and procedures in order to accomplish various work assignments

Knowledge of military CDC, CDH, SAC, YP, R&R and the USDA Food Programs

Ability to maintain a computerized database. Working knowledge of computer keyboard and Child and Youth Management System (CYMS) or equivalent database system

Ability to maintain accurate reports and records and military style documents

Ability to communicate effectively in English, both verbally and in writing

Skill in cash handling required

Two (2) years of administrative experience

Preferred

Preference will be given to Military Spouses relocating under PCS Orders

Benefits

Annual Leave - 13 Per Calendar Year (based on percentage earned each pay period) (Must be onboard 90 days before using annual leave).

Sick Leave - 13 Per Calendar Year (based on percentage earned each pay period)

Paid Holidays - 11 Per Year

Medical (vision included) and Dental Insurance

NAF Retirement Plan

401K Savings Investment Plan with employer match up to 3%

Basic life insurance with optional life and spouse/dependent coverage

Medical savings account (FSA)

Access to Morale, Welfare & Recreation Programs to include Golf Courses, Marinas, Gyms/Fitness Centers, Bowling Centers, Restaurants.

Discounted Tickets and Travel options and shopping privileges at the Navy Exchange.

Daycare discount - *Management and Support Staff will receive a 50 percent discount for one child. For all eligible CYP employees with multiple children enrolled, the discount will apply to the child with highest fee and the employee will continue to receive the 20 percent multi-child discount for any additional children.*