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The Nutrition Group · 1 day ago

Clerical Assistant/Secretary- Strath Haven

536-4 Strath Haven High, Wallingford, PA, US

Full-time

Onsite

New Grad, Entry Level

$17/hr - $17/hr

The Nutrition Group is a full-service food and facilities management company founded in 1975. They are seeking a Clerical Assistant/Secretary to complete paperwork tasks and data entry for daily operations at Wallingford Swarthmore School District.

CateringFacility ManagementFood and Beverage

Work & Life Balance

No H1B

U.S. Citizen Only

Responsibilities

Responsible for maintaining a shared email and office phone line, address all communications or forward to the appropriate DFN, reply to all inquiries to the Food Service office in a professional manner and within an appropriate time frame

Office Suites: ADP employee services, maintain a Shared Outlook Event Calendar for DFN’s, and Litmos On-Line learning (training provided)

Assist with scheduling of cafeteria events, maintaining a shared outlook calendar

Assist in scheduling staff for events at the discretion of the Director(s) of Food and Nutrition)

Assist with completion of Special Function Reservation forms, event scheduling, upkeep and organization of files for monthly invoicing

Assist with planning and organization of meetings and trainings throughout the year

Assist with onboarding of staff through ADP

Assist with Clearance packages for new hires and updating for current staff

Assist with Litmos scheduling and reconciliation of training hours and certifications, to include documentation for employees

Update confidential employee files to include clearances and certifications

Maintain employee records for: PTO, non-occupational leave to include medical RTW information, disciplinary actions, and handbook directives

Maintain a clean and organized office environment, to include maintenance and upkeep of all employee files

Establish and maintain a clear line of communication with building staff(s)

Assist with the distribution of all daily paperwork to buildings, collection of data for monthly invoicing, and additional duties as assigned by DFN (s)

Maintain a clean and organized office environment, to include maintenance and upkeep of all operational files required to be kept on site for the minimum time frame

Assist with updating Food Service information annually, or as often as needed

Handle accounts and monies, when necessary, by utilizing computers and point of sales systems or Skyward

Keep all paperwork accurate and neat

Adhere to all policies and procedures developed by the school district and TNG

All other duties as assigned by DFN or Assistant DFN