KBR Careers · 3 weeks ago
Logistics and Readiness Admin Support - Sr. Specialist
Washington, District of Columbia
Full-time
Onsite
Senior Level
$115K/yr - $131K/yr
5+ years expKBR’s Mission Engineering Division provides technical solutions to the U.S. Department of War. They are seeking a Logistics and Readiness Admin Support - Sr. Specialist to assist in office management and logistics support within the OPNAV Air Warfare Division.
Information Technology & Services
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Assist in the management of office communication: Telephone
Sort and distribute mail
Prepare and maintain appointment calendars for shared resources
Coordinate and schedule appointments in N98 conference rooms
Facilitate VTC and audio bridge reservations with Government providers
Perform visitor control functions (greet, screen, validate, convey to point of contact, etc.)
Facilitate correspondence (letters, directives, memoranda, newsletters, etc): Prepare draft template and standard language
Edit for spelling, grammar, and format
Prepare templates and edit graphical presentations and spreadsheets
Provide multimedia and audiovisual support for N98 meeting and conferences. Specifically, oversee and support VTC set-up and verify equipment operation for the N98 conference rooms
Provide draft correspondence, naval messages, assistance with faxing, copying, collating of issue papers, point papers, instructions, speeches, articles, presentations, and briefings and other correspondence as required
Prepare templates, submit, track, and retrieve travel orders and travel vouchers for the Government; coordinate transportation and lodging reservations
Process electronic mail and naval messages
Provide business operations support and security expertise during meetings: Integrate and distribute agendas Draft, administer, and distribute minutes
Copy and distribute documentation
Develop and maintain files (hard copy and electronic)
Participate in preparation of Personnel listings, and manual updates
Track inventory of required office supplies and equipment in the assigned office space and make a tracker available for the purposes of supply ordering by the Government
Archive and store historical documentation
Maintain and analyze established office security planning in order to safeguard classified and sensitive materials and other documentation
Receive, log, and track classified documents up to the SECRET level
Prepare Classified documents for disposal
Comply with Government regulations regarding classified material and act as a subject matter expert on applicable instructions and directives
Prepare, screen, and receive collateral visit requests through Joint Personnel Adjudication System (JPAS)
Assist and provide policy, guidance, and oversight of the Fixed Induction Date (FID) and Integrated Maintenance Review Board (IMRB) processes in coordination with OPNAV Resource Sponsor, Program Offices, Fleet Support Teams (FST), NAVAIR Competencies, and Type Commanders
Receive, review, and process FID adjustment requests IMRB packages
Prepare and submit FID request responses to TYCOMs via naval message
Assist Aircraft Inventory Manager in the preparation, update, and completion of aircraft inventory reports and budget documents deliverables
Extract data from Decision Knowledge Programming for Logistics Analysis and Technical Evaluation (DECKPLATE), Aircraft Inventory and Readiness Reporting System (AIRRS), and PBIS databases
Prepare responses to FOIA requests for review and release by government personnel
Qualification
Required
U.S. Citizen. Must possess an active SECRET security clearance or have held an active clearance within the past two years
High school diploma AND minimum 5 years' experience participating in specific business services and OPNAV internal business operations
Proficient knowledge of OPNAV security regulations
Expert knowledge of OPNAV and Secretariat business functions, operations, facilities management, physical security, Defense Travel System (DTS), training, and office automation/communications requirements support
Demonstrated expertise with software and systems: Microsoft Word, Microsoft Windows, Microsoft Excel, Microsoft PowerPoint, Joint Personnel Adjudication System (JPAS), Naval Defense – Naval Message – System; Automated Message Handling System (AMHS), Naval Aviation Maintenance Program (NAMP), Aeronautical Technical Publications Library (ATPL), Naval Aviation Logistics Command Management Information System (NALCOMIS), DoN Tasking, Records and Consolidated Knowledge Enterprise Repository (TRACKER)
Preferred
While a BS/BA degree is desired, it is not a requirement for this position
Having a strong foundation in Integrated Logistics Support, with expertise in areas such as supply chain management, maintenance, and repair with a basic understanding of business operations, security regulations, and software systems
Benefits
401K plan with company match
Medical
Dental
Vision
Life insurance
AD&D
Flexible spending account
Disability
Paid time off
Flexible work schedule
Professional training and development
Company
KBR Careers
At KBR, we deliver science, technology and engineering solutions that are helping governments and companies around the world take on the great challenges of our time.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Becky Sewell
Chief Training Officer (CTO)
Dana Dorsey
Sr. VP, Chief Financial Officer
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