Pape-Dawson · 1 day ago
Billing Specialist II
San Antonio, TX
Full-time
Onsite
Entry Level
3+ years expPape-Dawson Consulting Engineers is seeking a Billing Specialist II responsible for managing the project billing process. The role involves responding to client inquiries, verifying chargeable time, and ensuring compliance with accounting standards and billing policies.
ConsultingLegal
Responsibilities
Work with the Accounting Data Analyst on project initiation and client billing relative to consultant invoicing and reimbursable expenses
Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC) regarding contract documents, change orders and other contract modifications, approvals and any additional services-related to billing
Attend monthly billing meetings with PM's and PIC's
Make transfers of employee billable hours and expenses
Open and close projects/tasks/sub-tasks
Research any issues to optimize the billing possibilities for the billing period
Write off any receivables, labor or expenses as directed by the PM or PIC
Prepare final invoice package containing draft and final invoices for billable projects, including applicable backup for approval by PM
Mail/e-mail final invoices; scan and save client invoice copies with backup on network in accordance with standard procedures
Qualification
Required
Associate's Degree in Accounting or 3 year's experience in accounting/billing process with some college course work completed in accounting
Intermediate to advanced computer literacy in MS Word, Excel, PowerPoint; any accounting software
Ability to effectively manage high volumes of work with quick deadlines and changing priorities on a consistent basis
Ability to effectively develop and maintain professional relationships with all level of employees in an organization in a fast-paced environment
Must be able to work 8 am to 5 pm, Monday through Friday with occasional overtime as needed or requested
Preferred
Knowledge of Deltek Vantagepoint software is a plus but not required
Experience in billing and receivables within the A/E industry preferred
Company
Pape-Dawson
Pape-Dawson is an industry-leading, future-focused civil engineering and professional services firm.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Todd Wilson
Chief Financial Officer
Recent News
Business Wire
2026-01-07
2025-10-22
2025-06-12
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