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Coppin State University · 1 day ago

Administrative Assistant II

Coppin State University

Full-time

Onsite

Mid Level

$23.07/hr - $23.07/hr

3+ years exp

Coppin State University is inviting applications for the position of Administrative Assistant II. The role involves providing complex administrative support to the office of the Provost, managing communications, coordinating academic committees, and maintaining filing systems.

AlumniEducationHigher Education

Responsibilities

Manage the day-to-day first person of contact for the office. To include receiving and screening telephone calls, emails, and providing callers and visitors with courteous and competent assistance. Both from internal and external stakeholders, referring matters to appropriate persons or offices, duties also include ordering supplies and submitting work orders

Coordinate and provide support for various Academic Affairs Committees including Curriculum Standard and Policy Committee and Faculty Senate. Receive, document and process incoming paperwork from academic departments and academic affairs committee. Maintain paper and electronic filing systems which meet Academic Affairs needs and satisfy requirements for retention and information security

Process requisitions, RTFs, process student concern forms, and other documents as necessary

Other duties as requested

Qualification

Administrative support experienceWorkday proficiencyWord processingSpreadsheet softwareProofreadingEffective communicationOrganizational skills

Required

High School Diploma or GED

A minimum of three (3) years of experience providing administrative support

Applicants may be required to complete the institutions required skills assessment to be considered

General knowledge of and skill in the practical application of generally accepted office practices and procedures

Ability to communicate effectively both orally and in writing

Ability to understand and follow oral and written instructions

Ability to proofread and edit written documents

Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, internet, email, and calendaring software

Ability to interact effectively with internal and external parties in a courteous and efficient manner

Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions