Linnaeus · 1 day ago
Office Manager
Fountain Valley, CA
Full-time
Onsite
Entry, Mid Level
$32/hr - $35/hr
2+ years expAntech is a leader in veterinary diagnostics, and they are seeking an Office Manager to be the first point of contact for their Fountain Valley location. This role is essential for creating a welcoming work environment and overseeing office operations, including space management, communication, and vendor management.
Health CareVeterinary
Responsibilities
Reception and guest coordination (partner with EA's)
Onboarding new Associates to the workplace (office tour/housekeeping rules/wifi setup, etc.)
Space management and furniture/amenity planning
Meeting coordination (scheduling, setup, tech troubleshooting)
Office-specific communications through various channels (email, Teams, physical postings)
Event planning and catering management (partner with EA's)
Partnership on Associate engagement and cultural initiatives
Incoming + outgoing mail and package handling
Order, stock, maintain office supplies
Manage kitchen and pantry offerings, equipment, and supplies
Oversee amenity spaces like shower room, wellness room, roof deck, dog run
Manage building maintenance request portal and security system (card readers/cameras/work orders)
Spearhead health and safety and emergency response program in office and with building management
Champion environmental initiatives (plants, compost, et al)
Manage vendors and service providers (exterminator, HVAC, cleaning company, et al)
Maintain and report on operational budget and reconcile invoices/expenses
Load all dishes left in the sink into the dishwasher at EOD
Qualification
Required
Bachelor's degree in business administration, Hospitality Management, Office Administration, Facilities Management, or a related field
2+ years of experience in office management, facilities coordination, workplace operations, or executive administration
Strong understanding of office systems, space planning, and facilities coordination
Working knowledge of health and safety regulations, workplace compliance, and environmental sustainability practices
Familiarity with budget tracking, vendor contracts, and invoice reconciliation
Proficiency with Microsoft Office, Teams
Exceptional communication and interpersonal skills — clear, professional, and welcoming
Highly organized and detail-oriented with strong problem-solving skills
Event coordination and project management abilities
Tech-savvy, with the ability to troubleshoot meeting room AV setups or coordinate IT support
Strong multi-tasking and time management in a dynamic environment
Build trust and maintain relationships with diverse stakeholders (Associates, leaders, vendors)
Proactively identify and solve workplace issues before they escalate
Cultivate an engaging, inclusive, and service-oriented office culture
Navigate and adapt to ambiguity with professionalism and poise
Lift or move supplies and manage physical office logistics (reasonable physical agility)
Preferred
Managing vendors and office budgets
Planning corporate events or hospitality experiences
Supporting workplace safety and emergency protocols
Partnering across functions (HR, Admins, Leadership)
Benefits
Paid Time Off & Holidays
Medical, Dental, Vision (Multiple Plans Available)
Basic Life (Company Paid) & Supplemental Life
Short and Long Term Disability (Company Paid)
Flexible Spending Accounts/Health Savings Accounts
Paid Parental Leave
401(k) with company match
Tuition/Continuing Education Reimbursement
Life Assistance Program
Pet Care Discounts
Company
Linnaeus
Linnaeus Veterinary Ltd (A Mars Company).
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2018-06-07Acquired
Company data provided by crunchbase