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Amentum · 1 day ago

Executive Assistant - Growth & Leadership

US-VA-Chantilly

Full-time

Hybrid

Mid, Senior Level

$80K/yr - $100K/yr

5+ years exp

Amentum is seeking a highly experienced, proactive Executive Assistant to support the Intelligence & Cyber SVP of Growth and select members of the leadership team. This role requires a strategic partner who anticipates needs, drives follow-through, and brings structure to a fast-paced environment.

Mechanical EngineeringSecurityTechnical Support

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Maintain high standards of confidentiality, professionalism, and discretion

Manage complex, dynamic Leadership calendars involving cross-department scheduling and multiple time zones, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on priorities, deadlines and last-minute changes, and ensure follow-up and execution on tasks

Prepare, organize, and refine materials for leadership meetings, client engagements, board updates, and internal reviews

Coordinate cross-functional communication between Sales, Marketing, Finance, Operations, and Executive Leadership; Format and edit basic correspondence, presentations, and other documents

Coordinate all aspects of Leadership travel, including itineraries, schedules, accommodations, and logistics and create expense reports in a timely manner

Organize and support executive meetings/briefings, including agenda preparation, minutes, and follow-up actions. Support key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events) by arranging and reserving conference rooms, catering, audio/visuals, and other essential services as required

Maintain digital and paper filing systems, records, and documentation, including posting and maintaining files on SharePoint

Support sales cadence activities (pipeline reviews, forecasts, QBRs, client meetings) and ensure materials and data are accurate and timely

Assist with onboarding and coordination for hires and leadership transitions

Qualification

Microsoft Office SuiteCollaboration toolsExecutive support experienceSecurity clearanceProject coordinationEvent coordinationDiscretionWritten communicationVerbal communicationTime managementAdaptabilityCollaboration