Neurelis, Inc. · 2 days ago
Receptionist/Office Assistant (Temporary)
San Diego, CA
Full-time
Onsite
Entry, Mid Level
2+ years expNeurelis, Inc. is seeking a Temporary Receptionist/Office Assistant to manage client-facing duties and general office tasks. The role involves greeting guests, maintaining the reception area, supporting employee onboarding, and managing office supplies and budgets.
BiotechnologyHealth CareMedicalPharmaceutical
Responsibilities
Welcome Guests and Visitors: Greet guests and notify the person(s) they are meeting. Offer guests drinks and show them where they can find the restroom. Offer Wi-Fi to guests who are visiting for several hours
Reception Area: Ensure the reception area is kept clean, all lights and water fountain are on, and has up-to-date magazines and reading material
Café Maintenance: Ensure the area is kept clean and stocked with drinks and coffee supplies. Load dishwashers (janitorial will start dishwashers in the evening). Empty dishwashers in the morning
Coffee Machine Maintenance: Maintain and clean coffee machine daily (basic cleaning). Full cleaning cycle for coffee machine is done on Fridays. Ideally, this person will become an expert on the coffee machine and be able to train others on how to use it
Concierge Information: Create and maintain a binder and/or webpage that has recommendations of restaurants, caterers, hotels, favorite lunch places, FedEx location, USPS location, local printers, etc. This could include important things to know about our building, emergency contact information, safety information, maps of the area, etc
Calendar Maintenance: Support in ensuring that Neurelis Outlook shared and assigned calendar(s) are updated with meetings and events within all departments: Human Resources, Commercial, Marketing, etc
Field Employee Support: Prepare for employees who plan to visit headquarters and track their arrivals. Assist employees visiting the SD office with administrative needs
New Hire On-Boarding Support: Maintain Neurelis New Hire Welcome Packets and New Hire hard files (print all documents) Preparation of new hires’ desk/office prior to start date (office setup, supplies, new hire gift, welcome packet, swag, etc.)
Property Management Liaison: Co-liaison to the property management with the ability to submit work orders through Building Engines as needed (plumbing, lighting, janitorial, etc.)
Conference Room Management: Daily responsibility for ensuring all conference rooms are clean and prepared with amenities/materials required for each meeting based on analysis of the executive calendars, fridges are stocked, whiteboards are clean and stocked with markers and erasers
Catering Support: Assist with supplies, set-up, and clean-up of catered meetings, as requested. Coordinate and liaison with vendors regarding delivery times and needs, as needed or assigned
Catering Team Lunch: (Tuesdays and Thursdays). Set-up and clean-up of all lunches. Coordinate with vendors regarding delivery times. Track number of attendees and manage budget
Office Supplies: Inventory and restock office supplies weekly. Create a checklist of supplies and ensure supplies are maintained weekly. Main point of contact for requests
Maintain Kitchen Supplies: Inventory and restock kitchen supplies weekly
General Inventory Maintenance: Manage office, kitchen and storage supplies, orders, deliveries, in a timely manner
Company Material: Work with vendor when materials are needed/requested. Order T-Shirts, water bottles, notebooks, etc. Track all inventory
Office Refrigerator Maintenance: Inventory and restock all refrigerators and snack baskets (including kitchen and conference rooms) daily prior to staff arriving. Remove and dispose of anything expired
Mail Collection and Distribution: Pickup and distribute mail and packages daily. Print outgoing shipping labels, Send mail, FedEx, UPS, etc
Safety Committee: Member of safety committee, maintain safety procedures and monitor logbook
Partnership: Works closely with the Admin team across the company and leads the Admin bi-weekly meetings
Projects: Assist with various projects across the company
Budget Management: Maintain budget when ordering office supplies, kitchen amenities, weekly lunches, etc
Qualification
Required
High School diploma accepted with some college or equivalent experience
2+ years' experience as an Office Assistant or Administrative Assistant
Strong Outlook skills
Ability to multi-task
Excellent communication skills
Time management skills
Multitasking skills
Positive attitude
Strong work ethic
Preferred
Bachelor's degree preferred
Pharmaceutical industry experience preferred
Company
Neurelis, Inc.
Neurelis, Inc., is dedicated to innovating life-changing therapeutics that help people with neurological conditions gain greater control over their journeys.
51-200 employees
H1B Sponsorship
Neurelis, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (1)
Funding
Current Stage
Late StageTotal Funding
$206.08MKey Investors
HBM Healthcare InvestmentsLYZZ Capital
2021-03-10Series D· $114M
2020-10-06Series C
2018-11-08Series Unknown· $40.5M
Leadership Team
Craig Chambliss
CEO and Co-founder
Brittany Bradrick
COO & CFO
Recent News
2025-12-05
Company data provided by crunchbase