Tract Capital Management ยท 1 day ago
Executive Assistant
Mercer Island, WA
Full-time
Onsite
Senior Level, Lead/Staff
$120K/yr - $130K/yr
8+ years expTract Capital Management is a company focused on digital infrastructure investment, leveraging extensive experience to support growth in the sector. The Executive Assistant will provide high-level administrative support to senior leaders, ensuring effective operations and coordination across teams.
Financial Services
Responsibilities
Provide proactive, high-level administrative and operational support to senior leaders and their teams across multiple time zones
Own complex calendar management, including prioritization, coordination across stakeholders, and resolving scheduling conflicts with sound judgment
Coordinate end-to-end domestic and international travel logistics, including itineraries, changes, and real-time troubleshooting
Prepare, submit, and track expense reports in a timely and accurate manner, ensuring compliance with internal policies
Plan and support team engagements such as leadership meetings, customer and vendor meetings, staff meetings, all-hands sessions, offsites, and team-building events
Manages staff meetings end-to-end, including agenda development, materials coordination, and follow-up on action items
Track action items, deadlines, and deliverables to ensure critical initiatives move forward without delay
Comfortable owning and driving small-to-medium operational projects as needed (e.g., office moves, build-outs, or team initiatives)
Partner closely with leaders, program and project teams, recruiting, and fellow executive support professionals to ensure seamless organizational support
Identify opportunities to improve workflows, tools, and internal processes; help design and implement scalable systems that enhance team effectiveness
Qualification
Required
Proven ability to manage multiple priorities simultaneously, adapt quickly to changing needs, and meet tight deadlines with minimal direction
Strong judgment and discretion when handling sensitive, confidential, or high-stakes information
Exceptional organizational skills, attention to detail, and follow-through
Clear, professional communication skills and the ability to interact confidently with senior leaders and cross-functional partners
Comfortable working independently while remaining highly collaborative
Service-oriented mindset with a focus on anticipating needs and delivering a consistently high standard of support
8+ years of executive assistant experience
Experience managing complex executive calendars with competing priorities
Bachelor's degree preferred or equivalent professional experience
Benefits
100% employer-covered medical, dental, and vision insurance
401K program
Standard paid holidays
Unlimited PTO
Company
Tract Capital Management
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase