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Ascendo Resources · 1 day ago

Executive Assistant

West Palm Beach, FL

Full-time

Onsite

Senior Level

$100K/yr - $125K/yr

5+ years exp

Ascendo Resources is representing a major player in the insurance industry seeking an Executive Assistant. This role involves providing high-level support, including managing complex travel and schedules, handling confidential communications, and supporting senior leadership with various projects.

Human ResourcesStaffing Agency

Hiring Manager

Jonathan Davidson

Responsibilities

Calendar & Schedule Management: Master complex, ever-changing global calendars, coordinating internal/external meetings, managing conflicts

Travel & Logistics: Arrange seamless, detailed domestic/international travel, including private jets, and manage expenses

Communication & Liaison: Serve as a polished gatekeeper and liaison with investors (LPs), clients, portfolio companies, and internal teams

Meeting & Presentation Support: Prepare agendas, briefing materials, presentations, and supporting documents for senior leadership meetings

Project Management: Support strategic initiatives, special projects, event planning, and operational tasks

Confidentiality: Handle highly sensitive information with absolute discretion and integrity

Administrative Operations: Manage email, expense reports, documents, and provide general support

Proactive Support: Anticipate needs, troubleshoot issues, and ensure the MD's day runs seamlessly

Qualification

MS OfficeCalendar ManagementTravel CoordinationProject ManagementCommunication SkillsHighly OrganizedProactiveHigh IntegritySound JudgmentDiscretionDetail-orientedAdaptable