State of Indiana · 1 day ago
Administrative Assistant
Madison, IN
Full-time
Onsite
Mid Level
3+ years expThe State of Indiana is one of the largest employers in the state, offering a range of opportunities across 60+ agencies. The Administrative Assistant will provide advanced administrative support to the Facility Warden, manage communications, and represent the program administrator in various meetings.
GovernmentInformation ServicesOnline Portals
Responsibilities
Provides advanced administrative support to an agency, department, or facility
Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness
Administers staff functions in support of program area
Aids program administrator in applying agency or department policies and procedures
Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures
Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas
Qualification
Required
an Associate's Degree with 3+ years of experience, or
at least 5+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role
Specialized knowledge of theories, principles, and practices of administrative management
Working knowledge of state governmental administrative structure
Working knowledge of assigned program area
Organizational skills with the ability to prioritize tasks effectively and multitask
Ability to coordinate and motivate professional and support personnel
Ability to communicate, both orally and verbally, with diverse public
Attention to detail and proofreading skills
Ability to establish cooperative work relationships
Ability to analyze, update and write procedures and policies
Able to perform essential functions with or without reasonable accommodation
Benefits
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Company
State of Indiana
State of Indiana is the government website that provides information, services, news, and events related to Indiana.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Pamella Cook
Chief Financial Officer
Annie Frischkorn
Senior Human Resources Business Partner
Recent News
2025-11-08
2025-08-13
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