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RÖDL USA · 1 day ago

Administrative Assistant (Part-Time)

Chicago, IL

Part-time

Onsite

New Grad, Entry Level

$28/hr - $32/hr

RÖDL USA is seeking a part-time Administrative Assistant for their Chicago, IL office. The role involves providing administrative support to various teams, including formatting reports, processing documents, maintaining databases, and assisting with client interactions.

Accounting

Hiring Manager

Lindsay D. Kirwan

Responsibilities

Format and bind financial statement reports; prepare signed, secured PDFs

Process client PDF copies of Corporate, Partnership, and Individual income tax returns

Copy documents, send fax messages, and mail receipt and delivery notices

Process incoming and outgoing Federal Express, certified mail, and other courier packages

Word processing duties, including composing memos, letters, emails, and other correspondence with little or no guidance

Scan forms, reports, and correspondence into a PDF format

Set up client and financial folders on the company’s network system

Maintain client databases, including the update of contact information, setup of new projects, and maintenance of tax due lists and printing of such reports

Assist with preparing and electronically mailing of client invoices monthly

Maintain billing files and answer invoice-related inquiries from clients with the help of the billing manager

Provide professional switchboard telephone support, including answering, directing, and screening calls

Maintain electronic and paper filing system

Perform internet research, as needed

Greet and welcome visitors to the office

Assist with internal meetings, events, and team lunches

Qualification

Microsoft OfficeClient service orientationTime managementGerman language skillsOrganizational skillsCommunication skills

Required

Able to work in a fast-paced environment

Must work independently within an established administrative framework

Part-time flexibility, specifically the ability and willingness to work before or after regular hours to meet occasional short-notice reporting deadlines; regular hours are 8:30 a.m. to 5:30 p.m. Mondays through Fridays. This role requires onsite presence 2-3 days per week

Excellent communication skills – use proper spelling and grammar, exhibit strong proofreading abilities, and write/answer correspondence with ease

Demonstrated high-level client-service orientation with the ability to handle sensitive and confidential information with maximum discretion

Ability to understand challenges facing partners and staff members and be able to manage/reschedule priorities effectively

Great time management and the ability to prioritize and multitask

Proficiency or Advanced knowledge of Microsoft Office tools (Word, Excel, Teams)

Preferred

Suggested majors (Bachelor's degree preferred): Business Administration, Accounting

German language skills are preferred but not required

Benefits

401K plan (up to 5% direct match of employee-paid contributions)

Paid parking/public transportation reimbursement

Mobile phone reimbursement

Company

RÖDL USA

Glassdoor3.9

RÖDL, a leading global professional services firm, provides you integrated audit, legal*, tax and business consulting solutions from its 110 wholly owned subsidiaries in 50 countries.

Founded in 1976