Educational Service Center of Central Ohio ยท 4 days ago
Secretary II - Montrose Elementary School
Columbus, OH
Full-time
Onsite
Entry Level
$24.30/hr - $26.01/hr
2+ years expThe Educational Service Center of Central Ohio is seeking a Secretary II for Montrose Elementary School. This role serves as the first point of contact for students and visitors, providing clerical and collaborative assistance to ensure the efficient operation of the school and office.
CharityEducationNon Profit
Responsibilities
Answers telephone/email messages, takes, and forwards messages
Types and distributes letters, reports, memos, bulletins, records, and similar items; prepares state and special reports, including student recognition programs and certificates
Handles accounting, recordkeeping, requisitions, purchase order, time sheets, pay sheets, attendance, assessment schedules, and other data collection and preparation. (e.g., field trips)
Maintains office and student records and files; files reports, documents, and correspondence in accordance with district policy and state law
Performs routine clerical duties such as bulk mailing, sorting mail, and distributing incoming mail; makes copies, creating surveys and other forms pertinent to the position and department
Assist with facility scheduling, building calendars, and school website
Responsible for scheduling students utilizing the student information system, and assignment of student lockers
Data entry to computer and keep computer information current; word processing
Support the volunteer process and applications, and guide volunteers
Coordinate with central enrollment to finalize all enrollment and withdrawal tasks, including annual student verification
Coordination of guest teachers and all associated tasks utilizing the district absence management software
Work with outside vendors, such as school pictures for logistics as needed
Start and end of the school year tasks, including fee tracking, collecting district property from teachers (keys, swipe cards, laptops, etc.), transferring and receiving records from other schools
Support Secretary I during absence, breaks, and/or times of high traffic
Order and distribute departmental and individual classroom supplies, teacher, staff, and other supplies as approved by the Building Administrator
Assist in the maintenance of the uniform filing system for all information and other pertinent data
Maintain respect at all times for confidential information, e.g., custodial papers, IEPs, birth certificates, grades, medications and health restrictions, court documents and papers
Operate, maintain, and organize repairs for job related equipment such as copiers, scanners, fax machines, calculators, and computers
Attend meetings and professional development as required
Perform other duties as assigned by the Building Administrator, Superintendent, or Superintendent Designee
Qualification
Required
High school diploma or equivalent required
Two years of related office experience, or equivalent
Knowledge of school and district safety procedures and processes to support the safety of students, staff, and visitors
Ability to work effectively with others and utilize effective, active listening skills
Ability to communicate ideas and directives clearly and effectively both orally and in writing
Organizational and problem-solving skills
Ability to generate correspondence independently
Ability to operate office equipment, e.g., copy machine, fax machine
Excellent computer skills and ability to utilize appropriate computer software
Knowledge of office practices and procedures; ability to communicate effectively, develop and maintain effective working relationships with staff students, families, and the general public; follow oral and written instructions, prepare and maintain accurate documentation in accordance with the board of education policy
Knowledge of English grammar, punctuation, and spelling; skill in typing and proofreading
Ability to perform calculations, read and record data accurately, and file documents alphabetically, chronologically, or numerically
Ability to confidently and tactfully assist people in the midst of stressful, difficult, and challenging situations
Ability to interact in a positive manner with staff, students, families, and community
Preferred
Associate's degree preferred
Such alternatives to the above qualifications as the Superintendent may find appropriate
Benefits
SERS (School Employees Retirement System)
Medical
Dental and Vision Insurance
Personal
Holidays and Sick Leave
Company
Educational Service Center of Central Ohio
Educational Service Center of Central Ohio is to serve students, educators, and schools via customized programs & professional development.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Andrea J. Summers
Family & Community Partnerships Liaison
Bryant Tela, MSE, MSW, LSW
ESCCO Specialized On Site Support Team Coordinator, Behavior Intervention /Mental Health Consultant
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