Front Desk Receptionist / Legal Assistant jobs in United States
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J. Katz & Partners, Inc · 1 day ago

Front Desk Receptionist / Legal Assistant

positionMineola, NY
timeFull-time
remoteOnsite
seniorityNew Grad, Entry Level
money$60K/yr - $65K/yr

J. Katz & Partners, Inc is a well-established New York personal injury defense law firm seeking a professional Front Desk Receptionist with legal assistant experience. This role combines front desk responsibilities with legal and administrative support, requiring a polished and detail-oriented individual to manage client interactions and assist attorneys with various tasks.

Staffing & Recruiting
Hiring Manager
Jeffrey Katz
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Responsibilities

Serve as the firm’s full-time front desk presence and first point of contact
Greet clients, visitors, and vendors in a professional and courteous manner
Answer, screen, and route incoming calls, take accurate messages, and follow firm protocols
Maintain a polished, organized, and welcoming reception area
Provide general, non-legal information to clients and route substantive inquiries appropriately
Communicate professionally with insurance carriers, court personnel, experts, and vendors as directed
Assist attorneys with preparation, formatting, and proofreading of correspondence, briefs, and legal documents
Support maintenance and organization of client files, both electronic and physical
Assist with electronic filing and document submission, including NYSCEF when required
Enter and update case information in the firm’s case management system (e.g., Clio)
Assist with mail, scanning, document management, and tracking
Provide general administrative and litigation support to attorneys and staff as needed

Qualification

Legal assistant experienceReceptionist experienceMicrosoft Office proficiencyLitigation terminology knowledgeNYSCEF filing experienceClio software experienceClient-service mindsetProfessional phone etiquettePunctualityCalm demeanorProofreading skillsCompeting priorities managementCommunication skillsOrganizational skillsAttention to detailConfidentiality handlingTeam-orientedIndependent work capability

Required

Prior experience in a law firm or professional services environment
Experience providing both receptionist and legal assistant or litigation support
Strong communication skills, professional phone etiquette, and client-service mindset
Strong organizational skills and attention to detail
Ability to maintain confidentiality and handle sensitive information
Proficiency with Microsoft Office and comfort learning new legal systems

Preferred

Familiarity with litigation terminology and court procedures
Experience with NYSCEF filings
Experience with legal case management software such as Clio

Company

J. Katz & Partners, Inc

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At J.
dateFounded in 2017
location
New York, NY, US
people-size2-10 employees
web-link
http://jkatzandpartners.com

Funding

Current Stage
Early Stage
Company data provided by crunchbase