University of Oklahoma · 1 day ago
PEAK - Sr. Admin Assistant - DGES
Norman, OK
Full-time
Onsite
Mid, Senior Level
3+ years expThe University of Oklahoma is seeking a Senior Administrative Assistant for the Department of Geography and Environmental Sustainability. This role involves supporting departmental operations, managing schedules, and coordinating events while serving as a point of contact for students and staff.
EducationHigher EducationUniversities
Responsibilities
Supports department’s Finance and Office Administrator as needed
Supports planning and coordination of departmental and related student events, including calendar invitations and room reservations
Manages departmental space schedules
Supports class scheduling and collection of syllabi
Serves as contact person for other employees or the outside public by receiving incoming calls, handling shared email account, taking messages, and making referrals as needed
Provides information regarding location or availability of materials, resources, and services
Monitors and orders office supplies, as well as supplies for departmental events
Assists with departmental email listserv management as well as swipe card access arrangements
Supports faculty and staff printing
Runs errands for department as needed
Handles key distribution and return for departmental spaces
Oversees work orders with maintenance, surplus, and hauling
Provides undergraduate and graduate student enrollment overrides
Prepares requests in CourseLeaf (OU course inventory management system) for proposed new courses or course changes including course number changes, course description changes, etc
Serves as DGES webmaster and coordinates department social media with student assistant, coordinating with MarComm as needed
Maintains department directory and emergency contact lists
Prepares and posts semester schedules on doors of all DGES spaces
Undertakes other duties and tasks as assigned
Qualification
Required
High School Diploma or GED
36 months administrative support experience
Advanced knowledge of office procedures
Ability to use a computer and calculator
Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented
Ability to multitask, be organized, and self-motivated
Ability to work in stressful situations and meet deadlines in a timely manner
Ability to communicate verbally and in writing
Company
University of Oklahoma
The University of Oklahoma is a public research university that provides variety of undergraduate and graduate programs in multiple fields.
1001-5000 employees
H1B Sponsorship
University of Oklahoma has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (106)
2024 (96)
2023 (83)
2022 (104)
2021 (87)
2020 (68)
Funding
Current Stage
Late StageTotal Funding
$35.4MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development AdministationAir Force Research Laboratory
2024-03-13Grant· $3.1M
2023-11-09Grant· $1.9M
2023-04-05Grant· $8.7M
Leadership Team
Mark Yeary
Co-Founder, Advanced Radar Research Center (ARRC)
Marcus Bowman
Deputy Athletic Director, CFO & Business Strategy
Recent News
The Journal Record
2025-12-25
The Philadelphia Inquirer
2025-12-24
Sports Business Journal
2025-12-21
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