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Ball State University · 1 day ago

Development Assistant

Muncie, IN

Full-time

Onsite

Entry Level

$16.50/hr - $17.84/hr

1+ years exp

Ball State University is dedicated to transforming higher education and is seeking a Development Assistant to support their mission. The role involves providing administrative and secretarial support to the Directors of Development, managing donor communications, and coordinating meetings and travel arrangements.

EducationHigher EducationUniversities

No H1B

Responsibilities

Provide administrative and secretarial support for assigned Directors of Development; compose, format, and prepare general office correspondence, reports, agendas, and proposals; provide general office and reception support; answer phones; greet visitors; copy documents, open and prioritize mail; organize Director’s filing systems

Schedule and arrange meetings for assigned Directors of Development with donors/prospective donors and university administrators; maintain extensive, detailed calendar

Prepare itinerary and secure travel arrangements for assigned Directors of Development for purposes of meetings, donor cultivation, and stewardship; coordinate all travel details; process travel authorizations; compile and submit expense reports

Compile and submit weekly and monthly activity/fundraising reports for assigned directors

Research donor information; compile information and produce reports; enter interactions and opportunities in the donor database; maintain confidentiality

Coordinate and arrange on and off campus donor related functions involving university personnel, volunteers and major donors

Contact and provide detailed information to donors/prospective donors and campus personnel regarding gifts, contributions, and campaign needs; answer questions and generate correspondence; prioritize major projects

Enter purchase orders in JAGGAER

Provide back up support for other development assistants

Perform other related duties as assigned

Maintain regular and predictable attendance

Qualification

Administrative supportDatabase experienceMicrosoft OfficeSecretarial experienceClient relations

Required

Associate's degree or an equivalent combination of two years of education and related experience in secretarial science, office administration, or related field, or two years of related experience in secretarial science, office administration, or related field

One year of secretarial, office, or related experience

An equivalent combination of education and experience may be considered