Sarpy County ยท 1 day ago
Administrative Specialist: Child Support
Papillion, NE
Part-time
Onsite
New Grad, Entry Level
$22.17/hr - $29.88/hrSarpy County is seeking an Administrative Specialist for their Child Support department. The role involves performing various clerical, secretarial, and administrative tasks, including client interaction, document management, and maintaining confidential filing systems.
GovernmentNon ProfitOffice Administration
Responsibilities
Greet and check in clients, answer telephone calls, and schedule and coordinate appointments and hearings
Answer calls in a professional and courteous manner; collect and deliver messages; route callers to appropriate party
Receive and screen visitors and the public, provide general and specialized information regarding departmental functions using tact and sensitivity, respond to inquiries from the public, judges, and County employees; and refer to appropriate staff when warranted
Establish and maintain effective working relationships with clients, County employees, attorneys, law enforcement, judges, government agencies, community agencies, and the general public
Receive, review, type, and proofread for accuracy the recommendations entered by the Child Support Referee, final orders for District Court Judges, and pleadings for attorneys and caseworkers in the child support division
Index files, mail, images, and hearings into the State of Nebraska "Children Have a Right to Support"(CHARTS) computer program
Assist with the drafting and proofreading of multiple documents for the establishment of paternity, child support, health insurance and modifications of child support
Organize, update and maintain confidential filing systems and archives - both computer based and physical documents
Compile case data to acquire certified child support payment histories from State Department of Health and Human Services (DHHS) for use in court
Compose, review, type and proofread a variety of correspondence, reports and other material requiring independent judgment as to accuracy and completeness
Scan legal pleadings when and if required
Extract alphabetic, numeric, or symbolic data from paper documents, and accurately enter data into computer
Enter, update and maintain confidential case information into the CHARTS computer program
Input and review information for files into appropriate systems, including but not limited to the CHARTS DHHS and Justice legal systems
Extract case data from the CHARTS Worklist Image Indexing attached to IV-D Case; print and distributed to appropriate staff
Enter court hearing information into common use and attorney electronic calendar
Distribute and maintain evidence for parties and litigants for hearings held before the District Court Referee
Monitor and compile closed files to be sent to Records Management, including generating list of such files and placing them in boxes
Comply with confidentiality requirements; abide by rules and sign confidentiality forms as stipulated by governmental agencies
Assist in procuring supplies for the office as direct by Administrative Operations Manager
Receive, stamp, scan and distribute incoming mail as well as process outgoing mail. Report to assigned worksite with regular, predictable, and consistent attendance
Perform peripherally related duties as assigned
Qualification
Required
Perform a variety of clerical, secretarial, and administrative work requiring moderate responsibility and independent judgement
Greet and check in clients, answer telephone calls, and schedule and coordinate appointments and hearings
Answer calls in a professional and courteous manner; collect and deliver messages; route callers to appropriate party
Receive and screen visitors and the public, provide general and specialized information regarding departmental functions using tact and sensitivity, respond to inquiries from the public, judges, and County employees; and refer to appropriate staff when warranted
Establish and maintain effective working relationships with clients, County employees, attorneys, law enforcement, judges, government agencies, community agencies, and the general public
Receive, review, type, and proofread for accuracy the recommendations entered by the Child Support Referee, final orders for District Court Judges, and pleadings for attorneys and caseworkers in the child support division
Index files, mail, images, and hearings into the State of Nebraska 'Children Have a Right to Support'(CHARTS) computer program
Assist with the drafting and proofreading of multiple documents for the establishment of paternity, child support, health insurance and modifications of child support
Organize, update and maintain confidential filing systems and archives - both computer based and physical documents
Compile case data to acquire certified child support payment histories from State Department of Health and Human Services (DHHS) for use in court
Compose, review, type and proofread a variety of correspondence, reports and other material requiring independent judgment as to accuracy and completeness
Scan legal pleadings when and if required
Extract alphabetic, numeric, or symbolic data from paper documents, and accurately enter data into computer
Enter, update and maintain confidential case information into the CHARTS computer program
Input and review information for files into appropriate systems, including but not limited to the CHARTS DHHS and Justice legal systems
Extract case data from the CHARTS Worklist Image Indexing attached to IV-D Case; print and distributed to appropriate staff
Enter court hearing information into common use and attorney electronic calendar
Distribute and maintain evidence for parties and litigants for hearings held before the District Court Referee
Monitor and compile closed files to be sent to Records Management, including generating list of such files and placing them in boxes
Comply with confidentiality requirements; abide by rules and sign confidentiality forms as stipulated by governmental agencies
Assist in procuring supplies for the office as direct by Administrative Operations Manager
Receive, stamp, scan and distribute incoming mail as well as process outgoing mail
Report to assigned worksite with regular, predictable, and consistent attendance
Working knowledge of, and ability to apply, current office principles and techniques
Working knowledge of proper grammar, spelling, and punctuation
Working knowledge of the legal system
Knowledge of, and ability to learn, specialized software and operating systems
Skill in and ability to perform duties with efficiency, thoroughness, accuracy, and attention to detail while managing frequent interruptions
Ability to communicate effectively, in English, both verbally and in writing
Ability to learn and abide by all applicable laws, ordinances, and department rules and regulations
Ability to follow exacting verbal and written instructions
Ability to maintain composure and perform duties while under pressure and during stressful situations
Ability to maintain and protect confidential and sensitive information
Ability to operate standard office equipment
Company
Sarpy County
Sarpy County is an official webpage of the city that provides updates and information about administration and law enforcement.
Founded in 1857
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase