Navy Region Mid-Atlantic Fleet and Family Readiness (FFR) ยท 1 day ago
Child & Youth Program Operations Clerk
Virginia Beach, VA
Full-time
Onsite
Entry Level
2+ years expNavy Region Mid-Atlantic Fleet and Family Readiness (FFR) offers early care and youth services, and they are seeking a Child & Youth Program Operations Clerk. This role involves managing the CYP waitlist, coordinating enrollment, overseeing recordkeeping, and collecting parent fees while serving as a liaison with families and programs.
Military
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the CYP (e.g., CDC, CDH, SAC, YP, R&R, USDA)
Ensures child registration and enrollment paperwork is complete and current
Ensures that all USDA food program records are accurate, up-to-date and readily available
Reviews and submits completed paperwork for background checks
Maintains office files and records
Provides required information to requesting agencies that include but are not limited to Family Advocacy, Naval Investigative Services, Environment, Safety and Fire personnel, and USDA
Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner
Conducts research of records and follows up in order to resolve discrepancies and problems
Notifies supervisor of any discrepancies and informs supervisor of any issues/ problems that cannot be resolved
Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures
Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements
Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate
Performs assigned resource and referral duties and assists in maintaining current waiting list
Collects fees and charges and records payments in accordance with proper procedures. Notifies supervisor of all delinquent payments
Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures
Responsible for monitoring all supplies and resources. Notifies supervisor of items that need to be ordered
Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect
Performs other duties as assigned
Qualification
Required
Must satisfactorily complete all background checks for child care positions, including fingerprint checks, a Tier 1 with Child Care check, Tier 3 if applicable, and a State Criminal History Repository (SCHR) check
Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment
Must pass a pre-employment physical, provide evidence of immunization, be free of all communicable diseases, and obtain appropriate immunization against communicable diseases
Must be 18 years of age or older
Must successfully obtain and maintain appropriate security clearance as needed
Ability to complete required training certificates, and maintain certifications or credentials required by Federal, State, and/or national accreditation institutions used as part of DoD's Child and Youth Programs
Knowledge of administrative support functions
Knowledge of general office automation software, practices and procedures in order to accomplish various work assignments
Knowledge of military CDC, CDH, SAC, YP, R&R and the USDA Food Programs
Ability to maintain a computerized database. Working knowledge of computer keyboard and Child and Youth Management System (CYMS) or equivalent database system
Ability to maintain accurate reports and records and military style documents
Ability to communicate effectively in English, both verbally and in writing
Skill in cash handling required
Two (2) years of administrative experience
Must provide a copy of your H.S. Diploma, GED, or College Transcripts (showing degree awarded/conferred) when you apply
Company
Navy Region Mid-Atlantic Fleet and Family Readiness (FFR)
OUR VISION Deliver dynamic, innovative, and integrated programs and services that inspire Sailors and Navy families to thrive throughout their military life cycle.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase