Francis J. Collins Funeral Home · 1 week ago
Business Manager
Silver Spring, MD
Full-time
Onsite
Mid, Senior Level
3+ years expFrancis J. Collins Funeral Home is seeking a Business Manager to oversee day-to-day administrative functions of the funeral home. The role includes managing human resources, accounting, and inventory, while ensuring compliance with regulations and effective communication with ownership and management.
Consumer Services
Responsibilities
Oversee biweekly payroll processing, ensuring timely submission
Manage end-of-month payroll tasks, including Medicare Supplement payments for eligible employees
Coordinate and attend annual payroll year-end webinars provided by Payroll Network
Lead complex payroll adjustment processes, including executive HSA contributions and health insurance premium reconciliations, collaborating cross-functionally to ensure accurate year-end W-2 reporting
Maintain compliance with federal reporting requirements
Monitor and reconcile employee timecards daily
Maintain accurate electronic timecard records and evaluate opportunities for enhancing employee self-service time entry
Perform weekly timecard audits to correct missed punches and time-off discrepancies to ensure efficient payroll processing
Coordinate training with payroll and HRIS vendors to ensure full understanding of system functionality for full employee lifecycle management
Maintain working knowledge of HRIS and payroll platforms to ensure accurate employee data management and regulatory compliance
Act as system liaison with external vendors to resolve issues related to payroll processing, benefits, and employee records
Coordinate benefits administration timelines that do not align with the calendar year, addressing reconciliation gaps between payroll processing and benefit payments
Manage health insurance renewal cycle
Coordinate annual 401(k) Plan Notices and Disclosures , ensuring timely distribution to all eligible participants and terminated employees with account balances
Publish required notices through the HRIS platform (iSolved)
Administer automatic enrollment for new hires into the company’s 401(k) plan
Distribute account setup materials and coordinate with the plan administrator to ensure employees complete account activation and investment elections
Serve as the primary point of contact for retirement plan enrollment questions and escalation issues
Approve checks and financial accounts, recommending implementation of standardized approval schedules
Oversee accounts payable processing, evaluating biweekly scheduling for improved efficiency
Manage accounts receivable reviews and reconciliation monthly in coordination with finance leadership
Maintain payroll and financial records, including quarterly binders and archived documentation for audit and tax purposes
Manage ordering and inventory control for caskets and urns
Conduct annual year-end physical inventory of caskets and urns
Maintain valet scheduling and operational coverage
Coordinate annual and periodic inspections and certifications
Liaise with third-party vendors and inspection agencies to ensure regulatory compliance
Evaluate building maintenance strategy, including potential outsourcing opportunities
Support annual workers’ compensation audit processes, coordinating with insurance carriers and meeting reporting deadlines
Manage business insurance administration and communication with insurance providers
Maintain website ordering access credentials and documentation for vendors and product suppliers
Address notary service needs for the organization, coordinating coverage to ensure operational continuity
Manage and maintain administrator access for all benefits and payroll platforms, including retirement plan administrators, payroll systems, and insurance carriers
Support transitions in administrative responsibility
Qualification
Required
Proven management experience and the ability to delegate tasks
Excellent interpersonal and communication skills (oral and written)
Ability to work effectively with a wide range of constituencies in a diverse community
Solid supervisory skills and ability to apply principles and practices of business management
Skill in analyzing and interpreting financial data and preparing financial reports, statements, and/or projections
Ability to develop and maintain recordkeeping systems and procedures
Knowledge of cash management principles and/or procedures, contracting process, and associated local, state, federal, and other regulations
Skill in the use of Windows-based computer operating systems
Proficiency in utilizing Intuit QuickBooks and the Microsoft Office suite of programs (Word, Outlook, Excel)
Possess, or be able to quickly develop, working knowledge of building systems (HVAC, electrical, plumbing, etc.) to effectively manage and maintain physical plant
Bachelor's degree or higher in Business and/or Human Resources Management
Minimum of three years as a business manager or comparable management experience
Possession of a valid Maryland Class C driver's license with a safe driving record
Preferred
Existing appointment or ability to apply for a Maryland State Notary Public
Benefits
Health insurance
401(k) Plan Notices and Disclosures
Company
Francis J. Collins Funeral Home
Since 1939 the Collins family has served families of Montgomery County and greater Washington with dignified professional service in their time of need.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase