CarbonBetter ยท 1 day ago
Administrative Assistant - Austin USA
Austin, TX
Full-time
Onsite
New Grad, Entry LevelCarbonBetter is seeking a highly organized and detail-oriented Administrative Assistant to support the day-to-day administrative operations of both their Colombian and U.S. offices. This role is critical for ensuring smooth office operations and a positive employee experience across regions.
Clean EnergyEnergyOil and Gas
Responsibilities
Support daily administrative operations for the Colombia and U.S. offices
Order and manage office supplies and snacks
Coordinate with vendors and service providers as needed
Maintain organized records, documentation, and shared files
Prepare, submit, and track company leadership expense reports
Coordinate with finance and accounting teams as needed
Assist with onboarding new employees (documentation, system access, coordination with HR and IT)
Support employee offboarding processes, including checklists, access removal, and documentation
Serve as an administrative point of contact for employees during transitions
Review deal confirmation emails for accuracy and completeness
Flag discrepancies or missing information for follow-up
Help maintain organized records of confirmations and related communications
Support communication and coordination between Colombia- and U.S.-based teams
Assist with scheduling, coordination, and administrative follow-ups across time zones
Help plan and execute office engagement activities at the office and outside of the office
Identify and run initiatives to support employee engagement such as Birthday celebrations
Strong organizational and time-management skills
Excellent attention to detail
Professional written and verbal communication skills in English and Spanish
Ability to handle confidential information with discretion
Comfort working with teams in different countries and time zones
Speaking Spanish is a plus
Qualification
Required
Highly organized and detail-oriented
Proactive and dependable
Comfortable working with teams in multiple countries
Able to manage a wide range of administrative tasks with discretion and professionalism
Strong organizational and time-management skills
Excellent attention to detail
Professional written and verbal communication skills in English and Spanish
Ability to handle confidential information with discretion
Comfort working with teams in different countries and time zones
Preferred
Speaking Spanish is a plus
Company
CarbonBetter
CarbonBetter is a consultancy that offers energy logistics, decarbonization services, and clean energy and carbon offset project consulting.
Founded in 2012
11-50 employees
H1B Sponsorship
CarbonBetter has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (1)
Funding
Current Stage
Early StageLeadership Team
Ben Huff
Head of Trading and Origination
T
Tri Vo
Founder, Analyst
Recent News
Company data provided by crunchbase