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Seafield Center Alcohol and Substance Abuse Treatment · 2 days ago

Office Assistant P/T

Riverhead, NY

Part-time

Onsite

Entry Level

$20/hr - $22/hr

2+ years exp

Seafield Center Alcohol and Substance Abuse Treatment is seeking a part-time Office Assistant to support the Office Manager with daily operational needs. The role involves assisting with client interactions, managing communications, and maintaining office documentation and schedules.

Health CareMedicalWellness

Responsibilities

Ensure that all clients are treated with dignity and respect

Affirming care for Lesbian, Gay, Bisexual, Transgender and Questioning clients

Assist with answering all calls, in a pleasant, professional manner, and transferring to the appropriate party or take a complete message

No messages taken for clients, except for emergency calls

Provide accurate information regarding all anonymous meetings, hot-line numbers and directions to facility

Greeting new admissions, client families and visitors, monitor sign-in/out log and issue name tags. Enforce confidentiality rule

Prepare outpatient mail for Seafield drivers. Distribute in-coming mail

Miscellaneous typing tasks

Sign-in/out personal body alarms

Total daily deposits at the end of each work day. Generate and update Self-Pay/Co-Pay Ledgers on a daily basis to ensure client balances are up- to-date

Collect payments and review balances with clients

Run Medicaid cards on a weekly basis; the first and last day of each month and generate a report for the Office Manager of the Medicaid Pendings and problem accounts

Keep track of Medicaid token for clients by entering name, date and # of tokens given to each client on a daily basis in a log book

Assist Office Manager with creating schedules, updating groups and adding new staff schedules and discharging clients in computer

Update Appointment Book on a daily basis keeping the schedule two weeks ahead at all times

Input daily group sheets and individual sessions on a daily basis with totals faxed to fiscal at the end of each night along with verifying clinical staff members on the computerized system

Input, update and track OASAS admission/discharge forms on a monthly basis

Run group sheets on a daily basis

Track urine drug screens on a daily basis by logging them in the appropriate manual

Making new charts on all new admissions to outpatient and breakdown of discharged clients into manila folders

Perform all other duties as assigned

Qualification

Office ProceduresComputer Software SkillsConfidentiality LawTelephone MannerTyping 40 wpmPrioritizing WorkloadIndependenceAdmission/Discharge Procedures