Microsoft · 4 days ago
Executive Business Administrator
Redmond, WA
Full-time
Onsite
Senior Level
$32.84/hr - $66.30/hr
7+ years expMicrosoft is a leading technology company that seeks to redefine the way work gets done. The Executive Business Administrator will play a crucial role in managing complex schedules, coordinating logistics, and supporting leaders to drive transformative changes across the organization.
Agentic AIApplication Performance ManagementArtificial Intelligence (AI)Business DevelopmentDevOpsInformation ServicesInformation TechnologyManagement Information SystemsNetwork SecuritySoftware
Responsibilities
Provides strategic calendar management and time planning support, while upholding the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintaining confidentiality
Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs
Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff
Manages complex ambiguity and thrives in gray space
Strengthens and utilizes a vast internal and external network to enable team and leader's work
Proactively drives communication and liaises between executives, central teams, and other business partners to share information and practices that drive efficiency
Provides leadership and actively participates in the Business Support community
Mentors Business Support professionals, contributes to organizational culture, and drives recruiting and onboarding processes
Builds and leverages network across organizations to enable their team and leader's work. Serves as a liaison between executives and teams
Communicates with external partners/audiences and third parties. Represents their leader(s) and Microsoft
Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, partners with hiring managers to ensure a smooth process
Manages headcount activities
Owns the coordination, logistics, and direction events (e.g., quarterly team summits, Kaizens, Gemba Walks, etc.)
Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event.)
Partners with management and Continuous Improvement team to understand event goals and ensures successful execution
Collaborates and coordinates with stakeholders to set up events, manage supplier and business relationships end to end
Identifies learnings and suggests practices for future events
Acts as primary point of contact for event changes and escalations
Leads by example and serves as a role model to Business Support colleagues, demonstrating executive presence, professionalism, and adapts to demanding situations and maintains professional composure
Manages multiple complex projects and timelines, providing operations and project management support to leadership
Drives stakeholder accountability and process improvements
Streamlines processes, provides process improvements, and adjusts as needed. May delegate project tasks to Business Support team members and drives accountability of others
Owns expense management, budget tracking, statements of work, expense tracking and policy compliance
Partners with Finance on all aspects of budgets and headcount
Understands and helps to implement/maintain rhythm of business (ROB) in line with recognized patterns, and proactively takes action on business cadence
Partners with executive leaders to build and manage annual ROB, including fiscal year calendar and executive meeting schedules
Oversees space-management processes and team spaces, leads large-scale space requests, and drives space changes based on utilization data
Advocates for team needs
Coordinates travel arrangements, creates detailed itineraries, manages logistics, and ensures compliance with travel policies
Manages CVP speaking engagements and interactions with internal and external stakeholders in partnership with relevant stakeholders
Exercises the highest level of trust, discretion, and judgment in handling sensitive and confidential matters
Embody Microsoft’s culture and values in all aspects of work
Qualification
Required
7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Preferred
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) + OR equivalent experience
4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others
5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
Company
Microsoft
Microsoft is a software corporation that develops, manufactures, licenses, supports, and sells a range of software products and services.
10001+ employees
H1B Sponsorship
Microsoft has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9192)
2024 (9343)
2023 (7677)
2022 (11403)
2021 (7210)
2020 (7852)
Funding
Current Stage
Public CompanyTotal Funding
$1MKey Investors
Technology Venture Investors
2022-12-09Post Ipo Equity
1986-03-13IPO
1981-09-01Series Unknown· $1M
Leadership Team
Satya Nadella
Chairman and CEO
Vukani Mngxati
Chief Executive Officer - Microsft South Africa
Recent News
MarketScreener
2026-01-06
2026-01-06
Company data provided by crunchbase