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Dentons Cohen & Grigsby · 1 day ago

Legal Assistant - Litigation

Naples, FL

Full-time

Onsite

Entry, Mid Level

2+ years exp

Dentons Cohen & Grigsby is currently recruiting for a Legal Assistant with experience in either Litigation or Estates & Trusts to be based in their Naples, FL office. The role involves providing comprehensive administrative support, managing client files, and ensuring the accuracy and timely processing of legal documents and bills.

Law Practice

Hiring Manager

Brandon Zimmerman

Responsibilities

Providing administrative support to the practice group and its clients

Proofread all documents and correspondence for accuracy

Coordinate meetings, including videoconferences, conference calls, equipment, catering, presentation materials, visitors, and rooms/offices

Manage the practice groups, contact, calendars, and conference calls

Process and manage expenses, routinely update our time-keeping system, complete and close timekeeping where appropriate and prompt attorneys as necessary

Enter time for timekeepers and print reports as requested

Work with Accounting in all aspects of the billing cycle, including but not limited to reviewing client billing for accuracy, edits to content/grammar, resolution of billing problems, and efficient changes to the process

Process the intake of new clients, run conflict checks, create engagement, retainer letters, create client files, manage new client matters accurately and efficiently

Prepare and ensure availability of necessary agendas, presentations, and meeting notes

Revise, format, and finalize a wide variety of documents, including correspondence, memoranda, agreements, and practice-specific documents, including formatting Wills and Trusts

Manage departmental trackers

Monitor deadlines and schedules for the practice

E-filing experience in Florida State Court and multiple jurisdictions

Establish and maintain paper and electronic files according to current firm policies utilizing the firm’s record protocol procedures and document management system

Perform other related duties required based upon the unique practice of the attorney, such as but not limited to assisting in business development initiatives and events and committee projects and responsibilities

Assist other secretaries whenever necessary to meet firm and client needs

Qualification

Litigation experienceMicrosoft Office 365E-filing experienceTyping speed 60-65 wpmFlorida Notary PublicIManageAdobeZoomMulti-tasking skillsOrganizational skillsTime managementAttention to detailInterpersonal skillsProblem-solving

Required

A High School Diploma or equivalent

Two (2) years experience as a Legal Assistant in a law firm setting is required; five (5) years experience in litigation is a plus

Strong proficiency in Microsoft Office 365 - including Word, Excel, PowerPoint, Outlook, Teams; iManage, Adobe, Zoom, and other videoconferencing applications

Must possess a typing speed of at least 60-65 wpm with a high accuracy rate

Licensed as a Florida Notary Public or willing to become a Notary

Excellent administrative, drafting, transcription, preparation, proofreading, organizational, time management, attention to detail, and multi-tasking skills in a busy, deadline-driven environment

The ability to build professional, cooperative, and supportive relationships with one's peers, superiors, and clients while also anticipating and identifying clients'/colleagues' current and future needs

Enthusiastically greet all contacts: vendors and personnel consistently, offering a warm, smiling, and hospitable demeanor that is also in a manner that is also positive, authentic, friendly, and helpful

Ability to maintain the highest level of confidentiality regarding internal Firm and client information

Ability to handle high-pressure situations with grace

Able to work as a team player for the practice area and have the capability to work independently and drive projects to completion

Possesses the ability to see the importance of every task holistically and understand how each assignment benefits the growth and success of the practice

Have a proactive, forward-thinking, innovative, and results-oriented approach with a strong work ethic and well-developed interpersonal skills

Has the ability to learn new technologies quickly

Demonstrates proactive approaches to problem-solving with strong decision-making capability

Self-motivated and driven