Apply on Employer Site

L3Harris Technologies · 2 days ago

Site Senior Administrative Assistant

Fort Wayne, IN

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

L3Harris Technologies is dedicated to recruiting and developing high-performing talent who are passionate about what they do. In this site executive administrative assistant role, you will partner directly with program executives to manage competing priorities and ensure nothing falls through the cracks, focusing on executive enablement and communication management.

CommercialInformation TechnologyNational Security

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Executive enablement: Calendar optimization, travel coordination, including international arrangements that may require visa processing, expense reports, supplier invoice processing and meeting prep. Ability to proactively resolve calendar conflicts and discern executive priorities

Communication management: Email triage, stakeholder updates, internal coordination. Exercise confidentiality and diplomacy, supported by an understanding of the strategy and priorities of the organization

Project coordination: Following up on action items, tracking deliverables, cross-team alignment, and event planning

Collaboration: Be part of a highly collaborative and supportive team of program administrators that work together across the wider Spectral Solutions division team. Support work on projects involving collaboration internally and externally. Take the lead to initiate, chase up, escalate, and ensure deadlines are met

Broad organization support: Be aware of changes and development within all parts of the organization and support communication plans to convey these to the teams

Ability to build a strong network: Build and maintain strong working relationships with a broad range of stakeholders from different business units, functions, sectors, segments and CHQ

Reception management and oversight: including new hire coordination, as needed

General office duties: Support general office duties with the other administrative staff (ordering supplies, delegation support for other admins, etc.) and other duties as assigned

Qualification

Executive support experienceMS Office skillsTravel coordinationCommunication managementProject coordinationDiscretionProfessional mannerOrganizational skillsAttention to detailCollaboration