UnitedHealthcare · 2 days ago
Senior Administrative Assistant - Hybrid in New Brunswick, NJ
New Brunswick, NJ
Full-time
Hybrid
Mid, Senior Level
$20.38/hr - $36.44/hr
3+ years expUnitedHealthcare is simplifying the health care experience and is seeking a highly qualified Senior Administrative Assistant. This role provides support to the New Jersey Executive Director and the NJ leadership team, requiring strong skills in relationship building and communication.
FitnessHealth CareWellness
Responsibilities
Provide primary support to the NJ Executive Director and leadership team with schedule, coordinate and manage meetings, expenses & travel
Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures
Manage active calendars, resolve scheduling conflicts as they arise, prioritize to ensure effective time management for the Executive Director and leadership team
Create, prepare, and distribute all meeting materials
Maintain charitable/community relations and promotional items budget and sponsorships
Ensure all resources and technology is set up and working for all meetings
Answer incoming calls and facilitate handling of requests for information; evaluate calls and use judgment to take action
Work effectively as an integral member of a team; provide administrative support on various business unit projects and initiatives
Prepare presentations, letters, memos, monthly and quarterly reports, and charts using MS Office
Monitor email and identify urgent requests
Greet visiting clients, guests and employees
Independently perform varied administrative duties related to functional area
Act as a liaison and work with building management and UHG facilities manager to maintain awareness of potential issues and or repairs needed within the office environment and coordinate maintenance and repair
Maintain and keep updated office and distribution lists
Maintain a high level of organization and attention to detail
Interact with individuals at all levels of the organization
Ensure employees/contractors receive access and guidance with office operations
Perform Business Segment Liaison (BSL) activities, as needed (hardware/software acquisition/disposal, new employee onboarding, transfers, terminations)
Place supply orders using internal processes and pre-approved vendors
Provide coverage for internal team members as needed
Qualification
Required
3+ years of administrative experience in support of senior executives in a highly matrixed organization
Experience supporting multiple executives within a fast-paced, dynamic environment
Experience arranging Microsoft Teams virtual meetings
Experience coordinating large meetings for senior leadership
Experience coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
Advanced proficiency within Microsoft Office Outlook, Excel, PowerPoint, Word, Teams
Reside within commuting distance from East Brunswick, New Jersey
Preferred
Health insurance experience
SharePoint
Notary
Benefits
Comprehensive benefits package
Incentive and recognition programs
Equity stock purchase
401k contribution
Company
UnitedHealthcare
UnitedHealthcare helps people live healthier lives by simplifying the health care experience.
10001+ employees
H1B Sponsorship
UnitedHealthcare has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (48)
2024 (26)
2023 (45)
2022 (61)
2021 (60)
2020 (68)
Funding
Current Stage
Late StageLeadership Team
R
Rebecca Madsen
Chief Consumer Officer
Recent News
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