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City of Dallas · 1 day ago

Office Assistant I, Park and Recreation (Non-Civil Service)

Dallas, TX

Part-time

Onsite

Entry Level

$19.25/hr - $20.13/hr

1+ years exp

City of Dallas is committed to service, innovation, and community while offering careers with purpose. The Office Assistant I performs entry to intermediate level office support functions, including clerical, bookkeeping, and secretarial duties to assist various departments.

GovernmentInformation ServicesWeb Browsers

Responsibilities

Performs a variety of office support duties including completing forms, maintaining logs, collecting money, preparing cash reports, and compiling and organizing data to facilitate routine paperwork processing

Performs receptionist activities and communicates with a wide variety of people in person and by telephone including citizens, employees, agencies, other city departments, and vendors to provide information and direction; demonstrates excellent customer service skills

Performs secretarial and clerical duties to support a manager or group of managers; answers telephone, takes messages, and schedules appointments

Prepares, reviews, and proofreads correspondence, memos and reports to be signed by the supervisor to ensure accuracy

Performs a wide variety of office activities such as processing payment invoices, maintaining filing systems, tracking deadlines, attending meetings and taking minutes, making travel arrangements, processing mail, preparing payroll, handling petty cash and data entry to assist with office operations

Maintains daily report of activities performed and providing customer service through telephone; researches citizen complaints and amount of payment to ensure charges are accurate; makes various cash refunds according to department policies and procedures

Sorts, orders, and distributes all incoming inter-office and U.S. mail and processes all outgoing mail; picks up and/or delivers inter-office and outgoing mail at different city locations to ensure prompt mail distribution; sorts inter-office and incoming U.S. mail; operates reproduction equipment to make copies for those requesting copy services

Performs any and all other work as needed or assigned

Qualification

Office support functionsCustomer serviceData entryBookkeepingRecord maintenanceOperating office machinesWriting reportsEffective communicationAttention to detailInterpersonal skills