Mindlance · 1 day ago
Administrative Asst 3
Forest Park, GA
Full-time
Onsite
Mid, Senior Level, Lead/Staff
11+ years expMindlance is a company that provides expert-level administrative support and leadership. The Fleet Administrative Assistant is responsible for maintaining accurate records, processing data in fleet management systems, and assisting with departmental purchasing and timekeeping functions to ensure efficient operation of fleet activities.
Human Resources
Responsibilities
Enter and update vehicle, equipment, and asset data in fleet management and tracking systems
Maintain organized filing systems for fleet records, titles and registration documents
Process and track tag and registration purchases for fleet vehicles
Assist with ordering department supplies, parts, and services as needed
Enter departmental time and attendance data accurately for payroll and reporting purposes
Communicate with vendors, and internal departments to support fleet processes
Support general administrative tasks such as scheduling, document preparation, and record retention
Qualification
Required
Provide expert-level administrative support and leadership to the team, leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency
Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks
Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail
Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software
Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning
Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality
Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies
Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support
Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
Enter and update vehicle, equipment, and asset data in fleet management and tracking systems
Maintain organized filing systems for fleet records, titles and registration documents
Process and track tag and registration purchases for fleet vehicles
Assist with ordering department supplies, parts, and services as needed
Enter departmental time and attendance data accurately for payroll and reporting purposes
Communicate with vendors, and internal departments to support fleet processes
Support general administrative tasks such as scheduling, document preparation, and record retention
Company
Mindlance
Mindlance is a Staffing and Recruiting company which provides multi-vertical staffing services
1001-5000 employees
H1B Sponsorship
Mindlance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (53)
2023 (37)
2022 (72)
2021 (36)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
R
Rajat Paul Dhall
Co-Founder & Managing Director
V
Vik Kalra
Co-Founder and Managing Director
Recent News
2025-11-19
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2025-05-17
2025-04-14
Company data provided by crunchbase