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Vedder Price · 1 week ago

Marketing Administrative Assistant

Chicago, Illinois, United States

Full-time

Hybrid

Entry Level

$50K/yr - $60K/yr

1+ years exp

Vedder Price's Chicago office is looking for a Marketing Administrative Assistant. The Marketing Administrative Assistant will assist with the Firm’s marketing activities by providing project management and administrative support to the 19-person marketing department serving nine offices.

AdviceConsultingLegalProfessional Services

No H1B

Responsibilities

Report processing and tracking for team leadership

Departmental filing and organization, including print and electronic files

Departmental accounting support (internal approvals, check requests, invoice processing, payment and tracking of expenses, reporting, etc.)

Expense reimbursement for department members

Management of Firm-wide promotional item program

Management of Firm-wide photography program

Coordination of departmental and other meetings, including technology and hospitality/meeting needs

Collaboration with other firm departments to coordinate mailings, labeling and other projects

Occasional support of marketing events (sometimes outside regular business hours), including printing marketing materials, updating files and providing on-site support

General administrative support to department members

Additional assignments from team leadership and other department members as needed

Maintenance of departmental calendars, trackers, and shared resources

Vendor coordination and inventory tracking related to marketing programs

Support for internal communications, onboarding logistics, and process documentation

Qualification

Microsoft Office SuiteAccounting supportProject managementClient serviceVerbal communicationWritten communicationOrganizational skillsAttention to detailCollaborationProactive self-starter

Required

One to three years of experience working with accounting departments and other administrative functions within a law firm or other professional services environment

Position also requires the ability to work under pressure to meet strict deadlines

Strong knowledge of Microsoft Office Suite, as well as an ability to grasp new technologies