Swoon ยท 1 day ago
Administrative Assistant
New York, NY
Contract
Onsite
Entry Level
$20/hr - $22/hr
2+ years expSwoon is seeking an Administrative Assistant to manage calendars, schedule meetings, and coordinate travel for executives and team members. The role involves preparing financial documents, handling client inquiries, and supporting compliance activities while maintaining organized filing systems.
ConsultingHuman ResourcesInformation TechnologyLegalStaffing Agency
Hiring Manager
Conor Cronin
Responsibilities
Manage calendars, schedule meetings, and coordinate travel for executives and team members
Prepare and review financial documents, reports, and presentations with accuracy and confidentiality
Handle incoming calls, emails, and client inquiries professionally
Maintain organized filing systems for sensitive financial and regulatory documents
Develop and maintain a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available
Assist with expense tracking, invoice processing, and budget monitoring processing invoices for payment in adherence with documented processes and guidelines and vendor agreements
Support compliance activities by ensuring proper documentation and adherence to company policies
Coordinate internal and external meetings, including logistics and materials
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget
Provide administrative support for audits and regulatory reviews
Perform other duties as required to support the finance team
Qualification
Required
2-3 years previous Executive Assistant or Admin experience
Adaptable. Multi-tasker
Proficiency in MS Office applications (PowerPoint, Excel, Word, Outlook, Teams etc.)
Strong organizational and time-management skills
Excellent written and verbal communication abilities
Ability to handle confidential financial information with discretion
Detail-oriented with strong problem-solving skills
Preferred
Familiarity with financial systems and compliance processes
Experience supporting senior leadership in a regulated industry
Ability to work independently and manage multiple priorities
Positive and professional demeanor
Company
Swoon
In 2010, Swoon launched an agile, client-focused team that is not only savvy in our core industries but elbow-deep, every day, getting to know the strongest talent in the technology and professional fields.
501-1000 employees
H1B Sponsorship
Swoon has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (2)
2022 (1)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Andy Baker
Co-Founder and Leadership Advisor
Alyssa Holtz
Client Partner
Company data provided by crunchbase