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Penobscot Valley Hospital · 1 day ago

HUMAN RESOURCES COORDINATOR

Lincoln,ME,US

Full-time

Onsite

Entry Level

2+ years exp

Penobscot Valley Hospital is seeking a Human Resources Coordinator to manage various HR functions. The role involves maintaining employee records, facilitating recruitment and onboarding processes, and supporting payroll and compliance activities.

Health CareHospitalMedicalProfessional Services

Responsibilities

Ensures open office hours Monday through Friday from 7:00 a.m. to 4:00 p.m

Acts as primary receptionist for employees and visitors to the HR office. Handles matters within the scope of the position; refers issues outside scope to the Human Resources Manager

Maintains employee records in accordance with standard HR practices and legal requirements

Assures security of employee records by screening access to file contents

Maintains employee data in the HRIS (Paylocity)

Maintains necessary data on non-employees, including agency personnel, interns, and students

Responsible for scanning and electronic storage of inactive employee records

Maintains records of leaves of absence

Maintains records related to ETO cash-outs and employee immunizations per CDC and regulatory requirements

Supports HR management of workers’ compensation claims and acts as liaison with the carrier’s claims examiner in coordination with the HR Manager

Processes First Reports of Injury and reviews Employee Injury Reports for completeness

Consults with the HR Manager on all cases

Initiates occupational health follow-up for injured employees

Maintains communication with injured employees, department managers, and HR leadership to facilitate appropriate work restrictions and return-to-work

Maintains OSHA logs as required

Maintains internal and external job postings and employment applications

Facilitates onboarding processes for new candidates, including:

Scheduling pre-employment physicals and initiating background screenings

Conducting preliminary review of background check results and reporting concerns to the HR Manager

Ensures new employees are entered into the HRIS and compensation details are communicated to Payroll

Coordinates onboarding, including explanation of benefits and enrollment; verification of licensure, certifications, and immunizations; and distribution of the Employee Handbook and Code of Conduct

Notifies the CareLearning system administrator of new hire details

Provides follow-up on online benefit enrollments and maintains benefit records

Coordinates disability and medical leaves by guiding employees through FMLA and short-term disability processes

Tracks leaves of absence for medical, FMLA, injury, and other approved leave types

Tracks renewal dates for required licenses and certifications

Tracks other required compliance items

Provides routine notification to managers regarding upcoming and delinquent items and reports issues to HR manager

Prepares payroll change documentation and submits approved forms to Payroll

Includes new hires, job or hour changes, corrections, demographic updates, and pay rate adjustments

Processes wage changes per labor agreements and administrative directives

Facilitates timely processing and review of employee benefit billing

Verifies accuracy of bills and confirms receipt of billed services

Utilizes carrier systems and HRIS processes to ensure timely benefit changes

Submits validated bills for approval and forwards to Accounts Payable

Reviews bills against prior periods and budget and reports discrepancies

Facilitates wellness, fitness, and student loan reimbursement benefits

Acts as support to the HR Manager, anticipates departmental needs, communicates issues requiring leadership involvement, and accepts special assignments

Maintains accurate records of education assistance

Facilitates loan repayment assistance

Participates in committees as assigned

Assists with HR-sponsored events and meetings

Assists other departments when needed

Coordinates job shadows, observers, interns, and students and maintains compliance documentation

Performs other duties as assigned

Actively participates in the Hospital-wide Quality Improvement Program; actively supports and implements department-specific Quality Improvement initiatives and projects; recommends process improvement as appropriate; reports any quality issues in service delivery and consistently commits to a focus on Quality Improvement and organizational excellence

As an employee of Penobscot Valley Hospital, the position has an inherent role to care for our community members when in need. To this regard, the incumbent will be expected to participate in emergency/disaster preparedness planning and drills as requested. When called upon during a real-life disaster/emergency event, the incumbent will be expected to participate in the Hospital’s response to this event, within the scope of professional and personal ability to do so

Qualification

HRIS (Paylocity)HR law knowledgeBenefits administrationMulti-taskingEffective communicationCritical thinkingProfessional appearanceComputer skillsConfidentiality