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Aditi Consulting · 1 day ago

Executive Admin Assistant

Plano, TX

Contract

Onsite

Senior Level

$30/hr - $33/hr

5+ years exp

Aditi Consulting is looking for an Executive Admin Assistant to provide administrative and clerical support to executives. The role involves managing schedules, coordinating travel, and preparing executive-level reports, while ensuring professionalism in interactions with external customers and maintaining confidentiality.

AppsConsultingInformation TechnologySoftware Engineering

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction

Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)

Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism

Assists with maintaining continuous executive and industry contacts

Maintains the Executive’s itinerary and schedule with specific attention to detail

Identifies critical level of communications and the need for the Executive’s notification

Interprets and clarifies requests, and assists with required responses and action

Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communications

Prepares and makes domestic and international travel and accommodation arrangements

Schedules and plans meetings and appointments for the Executive and special visitors

Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements

Obtains detail direction from dispatchers and other executives

Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies

Coordinates executive meetings and schedules with internal leadership via executive admin staff

Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc

Establishes executive level documentation standards and creates templates and styles to be used

Maintains network access, applications, and printing, and resolves network difficulties for the chief executive

Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary

Project/Committee involvement as needed

Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs

Preparing meeting agendas, distributing materials, and ensuring meeting/workshop logistics are handled efficiently

Assisting with the planning and execution of events, both internal and external as needed

Qualification

Executive Assistant experienceKorean language proficiencyPowerPointWord processingSpreadsheet proficiencyRelationship managementCommunicationConfidentiality handling

Required

Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff

Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint

Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts

Ability to communicate both verbal and written for internal and external personnel at all levels

Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents

Handle highly confidential and sensitive materials and issues

Excellent written and oral communication

Proficiency in speaking, reading, and writing in Korean required

Benefits

Medical, dental, and vision benefits

Health savings accounts with qualified medical plan enrollment

10 paid days off

3 days paid bereavement leave

401(k) plan participation with employer match

Life and disability insurance

Commuter benefits

Dependent care flexible spending account

Accident insurance

Critical illness insurance

Hospital indemnity insurance

Accommodations and reimbursement for work travel

Discretionary performance or recognition bonus

Sick leave

Mobile phone reimbursement

Company

Aditi Consulting

Glassdoor4.2

Aditi Consulting is a firm that stays abreast of offering technological solutions, project management and digital transformation.

Founded in 1994

Bellevue, Washington, USA

1001-5000 employees

https://aditiconsulting.com

H1B Sponsorship

Aditi Consulting has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (55)

2024 (44)

2023 (25)

2022 (26)

2021 (24)

2020 (30)