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Hyatt Regency · 6 days ago

Event Services Administrative Assistant | Benefits Included

San Francisco, CA

Full-time

Onsite

Entry Level

$36.06/hr - $36.06/hr

1+ years exp

Hyatt Regency San Francisco is committed to creating a sense of belonging and exceptional experiences for travelers. The Event Services Administrative Assistant plays a vital role in providing administrative and operational support to ensure the successful planning and execution of meetings and events in a high-volume convention hotel environment.

Hospitality

Responsibilities

Provide administrative support to Event Services Managers, including scheduling meetings, preparing correspondence, and maintaining organized files

Assist with the preparation, distribution, and updating of Banquet Event Orders (BEOs), resumes, and event documentation

Coordinate internal communication between Event Services, Culinary, Banquets, Front Office, Engineering, Housekeeping, and AV teams

Manage event-related data in hotel sales and catering systems; update rooming lists, event details, and last-minute changes accurately

Attend event meetings, pre-cons, and department briefings as needed; distribute notes and follow-up items

Handle incoming calls, emails, and inquiries related to meetings and events; route requests appropriately

Assist with billing support by verifying event charges, posting updates, and coordinating with Finance and Catering Managers

Maintain master event calendars, function space schedules, and shared reports

Support on-site event execution by assisting with signage, registration materials, and coordination as needed

Ensure compliance with Hyatt brand standards, service guidelines, and confidentiality requirements

Assist with special projects, reports, and departmental initiatives as assigned

Qualification

Microsoft OfficeEvent coordinationHospitality experienceHotel sales systemsCommunication skillsMultitaskingOrganizational skillsInterpersonal skillsAttention to detail