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IDEA Public Schools · 1 day ago

Assistant Director of Accounting - IPS Enterprises (Immediate Opening)

Cincinnati, Ohio

Full-time

Hybrid

Lead/Staff, Director/Executive

$90K/yr - $105K/yr

5+ years exp

IDEA Public Schools is seeking an Assistant Director of Accounting to oversee core accounting functions. The role involves managing financial close processes, revenue and grant accounting, and inter-company transactions while ensuring compliance with accounting standards.

CommunitiesEducationNon Profit

Responsibilities

Lead the execution of the Monthly/Quarterly/Annual Financial Close Checklists, ensuring all tasks assigned to Debt, Leases, Inter-company, Revenue, and Grant Accounting are completed accurately and on schedule

Maintain, update, and continuously improve close checklists to strengthen internal controls and operational efficiency

Coordinate with AP, AR, Payroll, Treasury, Grants, and other accounting functions to ensure completeness of all inputs required for close

Monitor close progress, identify potential bottlenecks, and escalate issues proactively

Prepare and deliver close-related reporting packages as required for leadership, auditors, and key stakeholders

Ensure all close documentation is stored in audit-ready format in the monthly close folder structure

Record all cash receipts across state per-pupil revenue, federal/state grants, public reimbursable programs, donations, and other funding sources, ensuring accurate classification and dimensional coding

Manage revenue recognition for public reimbursable funding, grants, and pledges by preparing receivable entries, tracking outstanding claims, and ensuring alignment with grant agreements and eligibility requirements

Maintain and reconcile grant and reimbursable revenue schedules, monitor collections, and prepare adjustments or reclassifications for accurate monthly and quarterly reporting

Support grant management and compliance by reviewing grant expenditures, preparing reclass entries, supporting reimbursement submissions, and maintaining complete audit-ready documentation

Maintain and update all loan amortization schedules and loan roll-forward schedules across entities

Record initial loan proceeds, issuance costs, and closing costs in accordance with accounting standards

Track and record all loan payments and monthly interest accruals

Perform month-end, quarter-end, and year-end debt reconciliations and confirm proper current vs. long-term classification

Oversee all lease agreements across the organization by adding, modifying, renewing, and terminating contracts in the Lease Management System, while maintaining accurate amortization schedules for both lessee (ROU assets and lease liabilities) and lessor (lease receivables and deferred rent) arrangements

Process and record monthly lease activity including lessee amortization/expense entries, lessor straight-line rent revenue, deferred rent adjustments, interest components, and lease payments received or made

Perform comprehensive month-end reconciliations of all lease-related GL accounts to ensure both lessee accounts (ROU assets, lease liabilities, accumulated amortization) and lessor accounts (lease receivables, revenue, AR aging) align with system schedules and the general ledger

Maintain organization-wide lease roll-forward schedules, prepare monthly rent invoices, reconcile AR to GL, and ensure full compliance with contractual terms, ASC 842, and internal reporting requirements

Prepare monthly management fee calculations across entities

Generate inter-company billings for management fees, payroll allocations, rental activity, and other shared services

Assist in reconciling inter-company revenue, expenses, receivables, and payables, collaborating closely with the Comptroller to resolve variances

Ensure inter-company transactions are properly documented and elimination-ready for consolidated reporting

Prepare supporting schedules and documentation for consolidated close and annual audit requirements

Prepare and maintain roll-forward schedules for debt, leases, grants, and inter-company accounts

Ensure all reconciliations and supporting documents are completed accurately and filed according to audit standards

Support interim, year-end, and grant-specific audits by preparing schedules, explanations, and documentation for assigned areas

Partner with the Comptroller to support external audits and tax filings, including Form 990

Deliver high-quality PBC items, reconciliations, and supporting schedules on time

Respond to auditor and tax preparer requests accurately and promptly

Qualification

GAAPFinancial ERP systemsRevenue recognitionLease accountingDebt accountingInter-company accountingAudit supportFinancial close managementAnalytical skillsCommitment to accuracyCommunication skillsOrganizational skillsCritical thinking