Associate QuickBooks Bookkeeper, Entertainment Agency (Part-Time) jobs in United States
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Executive Alliance · 1 week ago

Associate QuickBooks Bookkeeper, Entertainment Agency (Part-Time)

positionUnited States
timePart-time
remoteRemote
senioritySenior Level
date5+ years exp

Executive Alliance is representing a diverse, independent talent and literary agency seeking a detail-oriented Associate QuickBooks Bookkeeper to join their accounting/business management team. The role involves providing critical support to the Head Bookkeeper and maintaining the financial health of entertainment projects through high-volume transaction management and QuickBooks proficiency.

ConsultingRecruitingStaffing AgencyTraining
Hiring Manager
Douglas Wald
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Responsibilities

Process a high volume of vendor invoices, ensuring proper coding to specific production departments or projects
Manage the "Weekly Pay Run" by preparing checks and ACH transfers for approval
Reconcile vendor statements and resolve any billing discrepancies or "past due" notices
Collect and maintain Form W-9s for all new vendors and independent contractors
Generate and issue invoices to studios, networks, or talent clients based on contract terms
Monitor aging reports and perform polite but persistent follow-ups on outstanding payments
Record bank deposits and merchant processing receipts accurately
Enter, review and issue invoices
Perform monthly bank and credit card reconciliations within QuickBooks
Assist the Head Bookkeeper with monthly, quarterly, and year-end closing procedures
Organize and digitize financial records for audit readiness
Track expenses from agency personnel or talent assistants

Qualification

QuickBooksExcelGoogle SheetsEntertainment Industry KnowledgeDiscretionAttention to Detail

Required

Minimum 5 years of experience working heavily in QuickBooks (Pro, Premier, or Online)
Familiarity with the entertainment landscape (production accounting, talent management, or agency billing) is helpful
Strong proficiency in QuickBooks, Excel (VLOOKUPs and Pivot Tables are a plus) and Google Sheets
Ability to spot a coding error in a 50-line invoice at a glance
Proven ability to handle sensitive financial data and high-profile client information with total confidentiality

Company

Executive Alliance

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Executive Alliance is an agency that provides staffing, recruiting, executive search, and consulting services to various sectors.
dateFounded in 1997
location
Commack, New York, USA
people-size11-50 employees
web-link
https://www.execsallied.com

Funding

Current Stage
Early Stage

Leadership Team

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Gary Zelamsky
CEO Emeritus & Executive Advisor
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