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Baylor College of Medicine · 23 hours ago

Senior Research Administration Associate - Pre Award

Houston, TX

Full-time

Hybrid

Mid, Senior Level

$79K/yr - $93K/yr

4+ years exp

Baylor College of Medicine is seeking a Senior Research Administration Associate to provide grants administration support in the Department of Pediatrics. The role focuses on managing the financial activities of grants in pre-award areas, including budget creation, cost assessment, and compliance with federal application processes.

EducationHigher EducationPharmaceutical

No H1B

Responsibilities

Responsible for the pre-award financial management activities of grants, managing the full award life cycle, from application to award closeout

Prepares budget justifications, creates budget spreadsheets, and completes other budget forms for submission and reporting. Provides budget guidance and input to principal investigators

Provides guidance to research faculty, employees, and learners for proposal development and submissions by interpreting granting agency guidelines and instructions

Negotiates industry-sponsored contracts, including clinical trial agreements, sponsored research agreements, and material transfer agreements

Lead with BCM Grants and Contract and Sponsored Programs Office for pre-award processes

Communicates with BCM Accounting, Sponsored Programs, Grants & Contracts Office, and collaborating institutions to ensure awards and independent consultant agreements are established and executed in a timely manner

Maintains Data of active, pending, and closed grants: number of submissions, number of awards, faculty effort and other statistics related to grant reporting

May assist with maintaining Cost/Effort allocations in the BCM Effort Reporting System/PEPT for research faculty, employees, and learners

May submit Payroll Cost Transfer requests for research faculty, employees, and learners

Assists with leading the development and continuous improvement of the grants management process for the Division of Infectious Diseases

Prepares financial reporting and provides feedback to Infectious Diseases leadership and Investigators as directed

Ensures compliance with federal, sponsor, and institutional policies and guidelines and serves as a liaison between faculty, employees, learners, Baylor College of Medicine, Texas Children’s Hospital, and Sponsors

Responsible for assisting and completing the BCM annual budget for their assigned division’s research activities and programs. Includes budget entries related to research personnel PI’s and staff, distribution (PEPT), F&A budget calculations, IDC, and other related budget entries and calculation

Assists with complex award submissions that have a multi-center/division design and budget

Manages complex awards and sub-awards from multiple sponsors and outside institutions: industry, clinical, federal, and foundation - including, but not limited to CDC & NIH

Perform other job-related duties as assigned

Qualification

Grants administrationBudget creationFinancial managementCertified Research AdministratorProject managementAttention to detailEffective communication

Required

Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement

Four years of relevant experience

At least four years of relevant experience, in grant application development, budgeting, and/or grant financial management

Must have wide-depth of knowledge with relevant experience of contracts, subcontracts, and be highly comfortable managing multiple projects at one time

Preferred

Ability to understand and manage the complexities of research grants, including issues related to informed consent, access to data, and conflict of interest

Strong attention to detail and data quality

Able to effectively communicate and share ideas, concerns, details with PI, managers, and coworkers