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Boston Ballet · 1 day ago

Development Coordinator

Boston,MA,US

Full-time

Hybrid

Entry Level

$23/hr - $24/hr

1+ years exp

Boston Ballet is an innovative, internationally acclaimed cultural institution that strives to be the ballet company of the future. They are seeking a motivated and conscientious Development Coordinator to provide key support to the Chief Development Officer and Development Team, assisting with administrative tasks and ensuring the success of fundraising activities.

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Responsibilities

Assist the CDO with administrative support, including donor communications, scheduling, data tracking, and fielding and prioritizing the needs of a large and complex department

Assist with the project management and execution of special projects and stewardship efforts for the CDO’s portfolio and other high level major gift donors

Collaborate with Artistic staff on in-studio donor visits and high-level benefit delivery for top supporters, including arranging in-studio visits and prospecting opportunities

Support donor surprise-and-delights including donor gifting

Maintain accurate donor detail in Tessitura including portfolio assignments, contact information, etc

Assist with events throughout the season, including serving as a staff representative onsite and during the planning stages as needed

Assist with research on event attendees for high-profile events

Serve as representative to Boston Ballet while the Company is in theater, staffing the VIP Lounge at least twice per production

Manage the development team calendar, scheduling internal and external meetings and booking meeting spaces for department needs

Serve as primary owner of the department’s general phone line. Field calls from the public, channel requests to the correct team member, and/or assist with requests as appropriate

Oversee and order office supplies to ensure all team members have the tools they need to be successful

Maintain accurate donor listings for theater program book, website, and other publications

Lead printing for department needs, donor experiences, and department mailings

Qualification

Administrative supportCustomer serviceOrganizational skillsData trackingPowerPointAnalytic skillsDiscretionCollaborationAttention to detailCommunication skills

Required

Bachelor's degree or equivalent work experience

At least one year of experience in an administrative, customer service, or development-related role

A proactive individual with the ability to learn quickly, and a growth-oriented mindset

Ability to work independently as well as collaboratively. Effective at working with others to reach common goals and objectives

Excellent organizational and analytic skills with strong attention to detail, and the ability to set priorities, balance demands of multiple tasks, and meet deadlines

Strong verbal and written skills, as well as the ability to create impactful presentation materials using PowerPoint

Understanding of sales and/or fundraising as well as customer service best practices

Exercises discretion and good judgment with highly confidential materials

Must be willing to work in the office a minimum of two days per week

Must be available to work weekend and evening hours, especially during the regular performance season