Apply on Employer Site

Southwestern University · 1 day ago

Operations & Prospect Development Coordinator

Georgetown, TX

Full-time

Onsite

Entry Level

$22/hr - $22/hr

1+ years exp

Southwestern University is an independent undergraduate institution located in Georgetown, Texas, committed to fostering an inclusive environment. They are seeking an Operations & Prospect Development Coordinator responsible for data integration, updates, and audits in Raiser’s Edge, as well as assisting in gift account maintenance and Prospect Development projects.

Higher Education

Responsibilities

Perform data entry, including manual edits and coordination of batch data updates, including parent, employment, alumni, foundation, and corporation updates, National Change of Address (NCOA), obituaries, relationship connections, and Major Donor statuses and capacities

Assist the Assistant Director of Prospect Development & Strategy in creating biographical profiles and related materials for presidential and University Relations events

Assist in the processing and tracking of all donations/pledges to the University daily

Produce reports about individual donors, giving histories, campaign reports, and fiscal year-to-date summaries

Produce appropriate pledge reminders in collaboration with University Relations (Development) staff

Create new accounts in the database software

Work with Advancement Services and IT on updating the database fields for streamlining processes and reporting

Work on basic list and reporting requests and data sharing for University Relations using the Advancement database and Informer

Support the Assistant Director of Prospect Development & Strategy in updating data for the annual screening project for newly admitted parents

Assist the Assistant Director of Prospect Development & Strategy with maintaining data integrity of the vendor screening service

Provide assistance to University Relations by staffing various on-campus events, including but not limited to Homecoming and Parents Weekend

Perform gift entry and receipting, along with the Advancement Services Coordinator

Crosstrain with Advancement Services Coordinator

Qualification

Raiser's EdgeData integrityMicrosoft ExcelData manipulationCustomer serviceCommunicationOrganizational skillsProblem-solvingTeamwork

Required

College diploma or equivalent

1+ year of office/clerical experience

Excellent computer skills utilizing software such as Microsoft Word and Excel, email software, and internet search engines

Ability to quickly learn institutionally specific computer software such as Colleague Advancement and Informer

Ability to understand and manipulate data from many different data sources

Possess basic spelling, grammar, punctuation, proofreading, and drafting skills

Ability to work both independently and as a member of a team

Ability to establish, maintain, and accurately file alphabetically and numerically

Ability to read, understand, and follow written and verbal instructions

Ability to work with strict deadlines

Excellent oral, written, and interpersonal communication skills

Commitment to providing outstanding customer service, including outstanding telephone etiquette and listening skills

Excellent organizational skills and the ability to handle multiple tasks with high levels of concentration and accuracy as well as meticulous attention to detail

Flexibility regarding changing priorities

Excellent conflict resolution skills and an astute problem-solving ability

Possess the applications of tact, diplomacy, sensitivity, and confidentiality

Ability to attend work consistently and maintain a regular work schedule

Ability to sit for extended periods of time

Ability to reach, twist, bend, stoop, stand, kneel, handle, push/pull, and lift and carry up to ten pounds

Preferred

Bachelor's Degree

Five plus years of office/clerical experience

Experience working in a college/university environment

Experience working in research

Experience in a fundraising organization

Familiarity with Excel automation tools, including VBA

Knowledge of programming language, particularly writing user-level programming on Colleague Advancement software to support report writing and list management