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Texas A&M University · 1 day ago

Administrative Associate IV

College Station, TX

Full-time

Onsite

Mid Level

$16.50/hr - $16.50/hr

4+ years exp

Texas A&M University is seeking an Administrative Associate IV to support the Oceanography Department. This role involves a wide range of administrative responsibilities, including managing records, coordinating meetings, and providing logistical support to faculty, staff, and students.

Higher Education

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Performs advanced administrative support activities which includes but is not limited to greeting visitors, answering and screening calls, providing general information and referrals while ensuring customer satisfaction

Makes arrangements for meetings, classes, seminars, appointments, conferences, and travel, including scheduling of rooms and other related activities

Prepares, modifies, and verifies documents

Makes arrangements and provides logistical support for department faculty, students, and staff

May perform special analyses and prepare administrative project summaries to support leadership decisions

Assists with coordinating office supply inventory, ordering and equipment

Assists in coordinating the maintenance of office reference materials including online office materials

Assists in coordinating the sending, receival, sorting, and routing of mail

Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies

May assist with handling confidential operational matters

Maintains office cleanliness of the department and shared spaces

Maintains a variety of fiscal, administrative, and academic records with accuracy and discretion

Qualification

TAMU systems knowledgeMicrosoft Office proficiencyGoogle Drive proficiencyOrganizational skillsMultitaskProfessionalismVerbal communicationWritten communicationInterpersonal skillsAttention to detail

Required

High school graduation or any equivalent combination of education and experience

Four years of experience in general office or clerical work

Preferred

Associates Degree

Understanding of TAMU systems including AggieBuy, Laserfiche, Emburse, AggieWorks, and Howdy

Proficiency in Microsoft Office, Excel, Powerpoint, and Outlook as well as Google Drive and Google Calendar

Managed multiple tasks and priorities while working independently

Worked in a collaborative team environment with success

Ability to work with sensitive information and maintain confidentiality

Strong verbal and written communication skills

Strong interpersonal and organizational skills

Maintains professionalism and composure

Ability to be proactive

General office skills, competency with technology and digital applications, and attention to detail

Ability to multitask and work cooperatively with others in a team environment

Benefits

Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

12-15 days of annual paid holidays

Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

Automatic enrollment in the Teacher Retirement System of Texas

Health and Wellness: Free exercise programs and release time

Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

Educational release time and tuition assistance for completing a degree while a Texas A&M employee

Company

Texas A&M University

Glassdoor4.4

Texas A&M University has a proud history that stretches back to 1876 when The Agricultural and Mechanical College of Texas became the first public institution of higher learning in the state of Texas.

Founded in 1876

College Station, TX, US

10001+ employees

https://tamu.edu

H1B Sponsorship

Texas A&M University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (322)

2024 (292)

2023 (214)

2022 (207)

2021 (109)

2020 (141)