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Allstates WorldCargo · 1 day ago

International Air/Ocean Import and Export Coordinator

Elizabeth, NJ

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

Allstates WorldCargo is seeking an experienced logistics professional to join their team as an International Air/Ocean Import and Export Coordinator. This role manages and coordinates all aspects of international air export operations, ensuring shipments move efficiently and compliantly from start to finish.

AutomotiveLogisticsService IndustryTransportation

Responsibilities

Shipment Lifecycle Management

Manage all stages of the air export process, including freight booking and scheduling

Prepare Air Waybills (HAWB/MAWB) and related documentation

Track and trace shipments end-to-end

Issue arrival notices and coordinate with destination offices

Prepare and manage pickup and delivery orders

Ensure full TSA compliance and cargo security screening

Complete KSMS filing and verification

Monitor customs clearance activities with outsourced brokers

Manage relationships with cartage providers and warehouses

Prepare and process invoicing and shipment billing

Pricing & Compliance Management

Follow established pricing methodologies and work with finance on billing discrepancies

Negotiate airfreight and cartage rates with carriers and service providers

Work with compliance teams to maintain TSA compliance

Verify KSMS information and maintain accurate records

Operational Coordination

Receive, review, and distribute pre-alerts and delivery instructions

Respond promptly to rate requests and inquiries from sales teams, agents, and customers

Plan and coordinate airfreight movements across gateways and international destinations

Documentation & Regulatory Compliance

Prepare and submit export documentation within the TMS, including manifests, in-bond documents, cargo receipts, commercial invoices, packing lists, and country-specific forms

Review invoices and manifests for compliance with tariffs and customs regulations

Maintain adherence to TSA, IATA, IACSSP, hazardous materials, IMO, and FMC requirements

Customer Service & Communication

Build and maintain strong working relationships with customers, agents, and vendors

Provide timely shipment updates and proactively resolve service issues

Provide detailed in-transit reports and respond to freight solicitations professionally

Performance & Team Contribution

Manage airfreight accounts from start to finish with accuracy and professionalism

Meet or exceed performance metrics including profitability, load count, and on-time delivery

Maintain accurate and timely data entry within the TMS

Support a positive, collaborative team environment and contribute to continuous improvement initiatives

Qualification

International documentationExport complianceRate negotiationsTMS platformsMicrosoft Office SuiteOrganizational skillsCommunication skillsProblem-solvingTeam-oriented