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RR Donnelley · 1 day ago

Event Marketing Specialist

Warrenville, IL

Full-time

Onsite

Mid Level

$63K/yr - $97K/yr

3+ years exp

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions. The Event Marketing Specialist is responsible for planning, coordinating, and executing company participation in trade shows and events, managing logistics, vendor relations, and ensuring budget compliance.

Marketing & Advertising

Responsibilities

Plan and execute trade show participation including booth design, layout, and overall presentation

Coordinate logistics of the event including shipping, setup, dismantling, and storage of exhibit materials

Oversee event registration and paperwork including contracts, exhibitor manuals, and compliance with event regulations

Track budgets and expenses, monitor costs, process invoices, and ensure events stay within budget

Coordinate with internal teams including marketing, sales, and product teams to align messaging and objectives

Manage promotional materials including ordering and tracking giveaways, signage, and marketing collateral

Ensure brand consistency by ensuring booth design, visuals, and messaging match company branding guidelines

Measure and report ROI by tracking leads, attendance, engagement, and provide post-event reports with recommendations

Qualification

Event ManagementBudgetingProject ManagementTrade Show OperationsTechnical ProficiencyCommunication SkillsProblem-SolvingTime ManagementInterpersonal Skills

Required

Bachelors Degree in Marketing, Communications, Business, Event Management or Related preferred

Minimum of 3 Years Experience in Event Management or related field

Knowledge of trade show operations – logistics, exhibitor regulations, vendor coordination, and industry best practices

Project management skills – ability to plan, prioritize, and execute multiple events under tight deadlines

Budgeting and financial tracking skills – experience in management of event budgets, processing invoices, and controlling costs

Written and verbal communication skills – collaborate effectively with internal teams, executives, vendors, and event organizers

Technical proficiency – comfort with event management software, registration platforms, CRM tools, and Google applications

Problem-solving and troubleshooting skills – quick thinking to resolve unexpected onsite challenges

Time management and organization skills – ensure deadlines are met and no logistical detail is overlooked

Interpersonal and teamwork skills – ability to coordinate across departments and represent the company professionally at events

Benefits

Medical

Dental

Vision coverage

Paid time off

Disability insurance

401(k) with company match

Life insurance

Other voluntary supplemental insurance coverages

Parental leave

Adoption assistance

Tuition assistance

Employer/partner discounts

Company

RR Donnelley

Glassdoor3.4

RRD provides a complete portfolio of marketing, packaging, print and business services to the world’s most respected brands, including 91% of the Fortune 100.

Founded in 1864

Chicago, Illinois, US

10001+ employees