Apply on Employer Site

Network Connex · 1 day ago

Office Administrator

Carrollton, TX

Full-time

Onsite

Senior Level

5+ years exp

Network Connex is a premier turnkey installer of fiber optic and data center infrastructure. The Office Administrator will assist multiple departments, providing high-level administrative support and managing office operations while ensuring effective communication and workflow within the organization.

Information ServicesInformation Technology

H1B Sponsor Likely

Responsibilities

Provide support for the in-office management team up to executive level at our Texas office location(s) (VP, Directors, PM's etc)

Provide professional representation for the front office, exercising good judgment and discretion pertaining to confidential issues and materials in responding to mail, telephone, electronic, and in-person inquiries

Assist with coordination of travel accommodations and provide logistical support for various projects

Assist with scheduling efforts including attendance monitoring and timekeeping processes and procedures

Assist with receiving, tracking, and monitoring of payments for the Telecommunications Division

Manage office records, files and/or other documents, including careful handling of sensitive material

Enforce procedures for retention, protection, retrieval, transfer and disposal of records

Provide support and input on policies and procedures that improve communication, productivity and consistency for the team

Assist with planning and executing events for multiple offices, including identifying and coordinating catering, creating agendas and itineraries, identifying and booking appropriate off-site space when necessary, etc

Maintain office supplies, kitchen, conference rooms, and arrange for building maintenance

Coordinate Administrative Assistants and ensure continuous workflow of office related functions

Printer and plotter maintenance requests/supply orders

Answering phones and routing voicemails, as needed

Qualification

Microsoft OfficeDatabase managementSalesforceCommunication skillsOrganizational skills

Required

Five (5) years of professional experience in an administrative or executive assistant role

An ability to thrive in a fast-paced and dynamic environment

Excellent oral and written communications skills, including the ability to interact and communicate professionally and effectively with the public, customers, and coworkers at all levels of the organization

Ability to multi-task and prioritize work by considering its risk, importance, and impact

High sense of urgency, drive, and willingness to do what it takes to get the job done

The ability to demonstrate discretion in handling confidential information

Ability to work both independently and highly collaboratively as part of a team

Highly organized with strong attention to detail and accuracy

Strong computer software background including Microsoft Office programs