Buchanan Legal Professional Services · 2 days ago
Corporate Administrative Assistant
San Francisco Bay Area
Full-time
Hybrid
Entry Level
$60K/yr - $80K/yr
1+ years expBuchanan Legal Professional Services is seeking an Administrative Assistant to join their Silicon Valley office and support their innovative Business Center. This role involves providing comprehensive administrative support to attorneys and business professionals, managing schedules, coordinating travel, and handling various office tasks.
Staffing & Recruiting
Hiring Manager
Connor Davis
Responsibilities
Process and submit attorney and business professional expense reports
Review vendor statements and requests in coordination with the Finance team
Schedule internal and external meetings; manage attorney calendars
Coordinate conference room bookings, catering, and A/V needs
Arrange and manage domestic and international travel logistics
Handle document editing, printing, scanning, copying, filing, and distribution
Support time entry by editing and correcting narratives using Intapp
Assist Billing with invoice backup retrieval and monthly billing preparation
Review prebills for accuracy, consistency, engagement terms, and client preferences
Proofread legal work product and firm-generated materials
Assist with the firm’s Stock Certificate Program in partnership with internal teams
Coordinate messengers, couriers, and external vendors
Serve as a liaison to help attorneys and staff navigate firm resources
Build strong working relationships through regular check-ins with supported teams
Support special projects and additional administrative initiatives as needed
Qualification
Required
Minimum 1 year of administrative experience in a legal or professional services environment
Service-driven mindset with strong initiative and problem-solving skills
Ability to prioritize and multitask effectively in a fast-paced environment
Exceptional attention to detail and commitment to accuracy
Strong written and verbal communication skills
Professional judgment, discretion, and confidentiality
Ability to follow complex instructions and ask thoughtful clarifying questions
Excellent organizational and interpersonal skills
Comfort working under tight deadlines with flexibility and adaptability
Strong technology aptitude and willingness to learn new systems quickly
Microsoft Office: Word, Excel, PowerPoint, Outlook
Familiarity with legal/professional services tools such as: Chrome River, Maptician, iManage, EMS, PrebillViewer, Intapp
Preferred
Bachelor's degree preferred
Company
Buchanan Legal Professional Services
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11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase