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Texas A&M University · 1 day ago

Program Coordinator I

College Station, TX

Full-time

Onsite

Entry Level

$45K/yr - $47K/yr

2+ years exp

Texas A&M University is seeking a dedicated and organized Program Coordinator I to join their team at Mays Business School. This role involves coordinating industry-focused and student-focused events, managing logistics, and supporting office needs while fostering collaboration and growth within the team.

Higher Education

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Coordinates the strategic planning and logistical execution of a comprehensive portfolio of industry-focused and student-focused events for CMIS, SCC, and SSO. Events include large-scale conferences, student case competitions, industry networking mixers, career fairs, leadership workshops, orientations, socials, tailgates, company lunches and dinners, etc

Manages end-to-end logistics for events, including venue selection and reservations, supply purchases, room layouts, audio/visual requirements, catering services, parking, and access details for events ranging from intimate meetings to large multi-day conferences

Collaborates with faculty to integrate event requirements into relevant courses when appropriate, creating and managing signups or required attendance lists and tracking student participation

Oversees onsite event operations, serving as the primary point of contact for vendors, speakers, and attendees; troubleshoots issues in real-time to ensure professional execution

Takes event photos, manages their archival, and provides support with these assets for social media activity

Facilitates end-to-end logistics for students and guests, including email invitations (and reminders), registration processes, the creation of attendee databases, design and printing of name badges and agendas, and management of check-in procedures, etc

Coordinates travel arrangements, itineraries, and accommodations for guest speakers, industry board members, and student delegations attending external conferences

Conducts post-event participant surveys and comprehensive post-event retrospectives to evaluate success against established metrics; develops and maintains written operational plans to iteratively improve event execution and efficiency over time

Manages event-specific staffing, including the recruitment, training, and supervision of student workers and volunteers

Develops and implements marketing and communication strategies to promote CMIS, SCC, and SSO activities. This includes writing press releases, designing digital and print marketing and event collateral (e.g., brochures, posters, apparel), and managing weekly social media presence

Serves as a primary operational contact for corporate advisory board companies regarding event invitations and participation, and coordinates information flow between companies, faculty, staff, and students

Designs and deploys post-event Qualtrics surveys to measure attendee satisfaction and program success; analyzes results to inform strategic improvements for future programming

Maintains and updates the digital presence for both CMIS and SCC and assists with managing the digital presence for SSO, ensuring accuracy of websites, event calendars, speaker bios, and news items

Coordinates with University or College communications staff to ensure brand compliance and cross-promotion of major news items

Coordinates with College Marketing and Communications staff to create and manage digital display of department announcements on hallway monitor

Answers phones, greets and assists walk-in traffic, and directs to appropriate resource

Manages budgets for all events and administrative functions; ensures expenses remain within allocated funding and processes vendor payments in compliance with University guidelines

Oversees the invoicing and collection of membership dues for CMIS and SCC Industry Advisory Boards

Manages the administration of student scholarships and awards for CMIS, including the distribution of funds and maintenance of recipient records

Maintains official records for CMIS and SCC, including competition scores, scholarship data, and board membership rosters

Provides general office support, including equipment maintenance, supply inventory, correspondence, and managing phone and foot traffic

Runs errands to support the operations of CMIS, SCC, and SSO

Maintains general supplies for special events

Graphic design for promotional materials, social media, and swag

Qualification

Event ManagementProject ManagementMicrosoft SuiteFinancial AcumenCommunicationOrganizationStrategic PlanningTechnology Proficiency

Required

Bachelor's degree or equivalent combination of education and experience

2 years of demonstrated experience in event coordination, project management, or complex administrative support

Preferred

Bachelor's degree in Business, Communications, Hospitality Management, or a related field

Experience working within a higher education setting or corporate or non-profit environment

Experience interacting with corporate partners, executives, or industry boards

Experience sharing online calendars

Experience with Microsoft Suite

Familiarity with Bryan/College Station

Experience working with vendors

Driver's License

Benefits

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

12-15 days of annual paid holidays

Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

Automatic enrollment in the Teacher Retirement System of Texas

Health and Wellness: Free exercise programs and release time

Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

Educational release time and tuition assistance for completing a degree while a Texas A&M employee

Living Well, a program at Texas A&M that has been built by employees, for employees

Company

Texas A&M University

Glassdoor4.4

Texas A&M University has a proud history that stretches back to 1876 when The Agricultural and Mechanical College of Texas became the first public institution of higher learning in the state of Texas.

Founded in 1876

College Station, TX, US

10001+ employees

https://tamu.edu

H1B Sponsorship

Texas A&M University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (322)

2024 (292)

2023 (214)

2022 (207)

2021 (109)

2020 (141)