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New York Botanical Garden · 3 days ago

Grants & Contracts Analyst

Bronx, New York

Full-time

Onsite

Entry, Mid Level

$65K/yr - $75K/yr

2+ years exp

New York Botanical Garden is seeking a Grants & Contracts Analyst to support the analytical, administrative, and compliance functions of their restricted funds. The role involves managing various funding sources for capital projects, including budgeting, tracking expenses, and preparing reports for government agencies and funders.

LifestyleNon ProfitTravel

Responsibilities

Track, report, and ensure compliance for government funding; review supporting documentation for accuracy and prepare monthly reimbursement submissions, including contractor documentation and financial data for government-awarded grants

Use the Garden’s financial management system for budget creation, monitoring, reconciliation and report generation

Monitors, verifies, and reconciles expenditure of all budgeted funds quarterly and during fiscal year-end closing

Generate detailed financial reports for internal analysis and external reporting

Assist in forecasting and variance analysis

Prepare and submit monthly reimbursement packages for government-funded grants, including detailed financial data and contractor documentation

Ensure all submissions meet agency guidelines and deadlines

Coordinate with internal departments and external contractors to gather necessary backup materials

Manage submissions and updates in City, State, and Federal grant portals (e.g., grants.gov, DRGR, SAM.gov)

Upload applications, reimbursement requests, and compliance documentation accurately and on time

Stay current on system requirements and troubleshoot issues as needed

Support approval processes for contractors and subcontractors on government-funded capital projects

Ensure compliance with procurement policies and funding agency requirements

Maintain documentation for all approvals and related correspondence

Develop ad-hoc Excel reports for financial analysis and external reporting needs

Provide data-driven insights to support budgeting and grant compliance

Work closely with internal teams, including, but not limited to, Finance, Operations, and Science, to ensure smooth grant administration

Communicate effectively with external funders and contractors to resolve issues and maintain positive relationships

Other related duties as assigned

Qualification

Grants managementBudgetingFinancial reportingMicrosoft ExcelFinancial systemsCustomer serviceOrganizational skillsCommunication skills

Required

2-4 years of financial, budget and/or grants and contracts management experience, preferably at a nonprofit or government organization; cultural institution experience preferred

Significant related administrative experience will be considered if the applicant has analytical and compliance experience

Fast learner; proactive; customer service oriented, excellent quantitative skills

Experience with (or ability to quickly learn) budgeting and general ledger computer systems and financial reporting tools

Strong proficiency in Microsoft Office Suite; advanced Microsoft Excel Skills and financial systems experience preferred

Excellent organizational skills with the ability to handle a multitude of tasks under pressure

Strong interpersonal and communication