Northwestern University · 1 day ago
Program Assistant 2-CTD
Evanston, IL
Part-time
Hybrid
New Grad, Entry Level
$21/hr - $23/hrNorthwestern University is a non-profit center within the School of Education and Social Policy that serves the gifted community. The Program Assistant will provide administrative and client assistance support for educational enrichment programs for preschool through middle school students.
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Responsibilities
Documents & Databases: Proofs for spelling and grammar. Enters information into spreadsheets and/or databases. Compiles routine reports, statistics, tables, charts, etc. from readily available information
Website: Coordinates content maintenance of websites &/or blogs
Human Resources: Provides information on HR policies and procedures. Tracks hiring and on-boarding documentation for temporary staff. Reviews, routes, and manages applications of temporary applicants through MyHR, conducts interviews for entry-level, part-time positions
Coordination: Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments. Coordinates teacher classroom supply requests and ensures collection and dispersal of said supplies
Contacts: Provides information via phone, e-mail, mail, etc. Represents supervisor in routine/standard situations with various levels of personnel both internally and externally
Supervision: Coordinates work of receptionists, program assts, temporary/student workers, etc
Miscellaneous: Performs other duties as assigned
Qualification
Required
Ability to lift up to 40 pounds
Provide a variety of administrative, clerical, and client assistance support for educational enrichment programs for preschool through middle school students
Manage email and phone communications
Manage data in databases
Prepare agendas
Purchase program supplies
Make arrangements including travel for meetings and special events
Update information on websites
Assist teachers and supervisors with classroom materials and supplies
Proof for spelling and grammar
Enter information into spreadsheets and/or databases
Compile routine reports, statistics, tables, charts, etc. from readily available information
Coordinate content maintenance of websites &/or blogs
Provide information on HR policies and procedures
Track hiring and on-boarding documentation for temporary staff
Review, route, and manage applications of temporary applicants through MyHR
Conduct interviews for entry-level, part-time positions
Coordinate events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments
Coordinate teacher classroom supply requests and ensure collection and dispersal of said supplies
Provide information via phone, e-mail, mail, etc
Represent supervisor in routine/standard situations with various levels of personnel both internally and externally
Coordinate work of receptionists, program assistants, temporary/student workers
Preferred
Bachelor's degree
Excellent attention to detail
Ability to conduct oneself in a professional, efficient, and polite manner
Demonstrated ability to work on multiple projects simultaneously
Demonstrated collegiality, customer focus, and initiative
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Variety of tools and resources
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
Founded in 1851
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
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