Baker Construction · 1 day ago
Administrative Assistant II
Merritt Island, FL
Full-time
Onsite
Mid, Senior Level
5+ years expBaker Construction is the nation’s leading specialty concrete contractor, focused on investing in their employees' development. The Administrative Assistant II provides clerical and administrative support to upper-level management and helps improve departmental efficiencies.
Construction
Responsibilities
Performs general clerical duties including but not limited to filing, mailing, faxing, photocopying, typing
Maintains hard and electronic files
Handles confidential materials and documents in a professional and discreet manner
Schedules appointments and updates calendars for manager(s) within area of responsibility
Assists with coordination of travel arrangements for manager(s)
Sets-up and coordinates meetings and conferences
Answers phone(s) promptly and in a professional manner
Assists managers and co-workers with tracking of Time-Off Benefits
May provide assistance with entering time and/or resolving payroll data entry problems
May provide clerical support related to departmental processes including but not limited to:
Typing correspondence
Pulling reports, bid bonds, preconstruction documents, etc
Issuing field checks
Tracking fuel cards
Coding and tracking invoices
Assisting with recruitment
May order and maintain office supplies for department (and other areas as assigned i.e kitchen and bathroom supplies)
May assist with tracking building maintenance issues
Assists with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc
May interface with outside vendors such as equipment repair companies, staffing agencies, etc
Qualification
Required
High School diploma or equivalent, and five years of prior administrative support experience; or seven years related experience
Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint
Ability to write reports, business correspondence, and procedures
Ability to listen to and/or read and comprehend instructions; ability to read and comprehend correspondence and memos
Strong writing and verbal skills
Ability to effectively present information and respond to questions in one-on-one and small group situations with co-workers and clients
Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
Must possess strong customer service skills
Must be willing to work with others and be a part of a team
Must possess good listening skills
Must be able to prioritize work and utilize strong organizational skills
Ability to maintain confidentiality
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
Ability to define problems, collect information, establish facts, and draw valid conclusions
Ability to recognize and create organizational tools that enhance processes and procedures
Benefits
Great pay
Excellent benefits
Company
Baker Construction
The nation's largest concrete contractor, Baker Construction specializes in all types of concrete construction and related solutions, including civil construction, deep foundations, restoration, and protection.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase