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ACCEL Schools · 1 day ago

Mosaic - Office Assistant

Toledo, Ohio Metropolitan Area

Full-time

Onsite

Entry Level

$15/hr - $15/hr

2+ years exp

ACCEL Schools is seeking a friendly, energetic and ethical School Office Assistant to manage all office functions at Mosaic Classical Academy. The role involves acting as the first point of contact for students and parents, maintaining student records, assisting with human resource needs, and fulfilling clerical duties in compliance with educational regulations.

Primary/Secondary Education

Responsibilities

Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values

Manage school-wide phone, email, and in-person communications including:

Answer phones

Greet/direct visitors and students arriving at the office

Implement registration, badging and visiting procedures for parents and guests

Help create and distribute school newsletters, surveys, and other notifications

Assist with school events such as Parent Orientation, Open House, school outings, and field trips

Ensure a clean and welcoming environment is maintained

Support student enrollment goal and retention processes including:

Participate in information sessions

Produce welcome packets and mailers

Conduct tours and student/parent orientations

Input student and staff data into the appropriate systems

Request and obtain records for newly enrolled students

Achieve compliance with all federal, state, local and school student record-keeping requirements such as to:

Ensure 100% on-time and complete daily attendance submissions

Complete all required steps of the truancy process

Process student withdrawals

Prepare and maintain transcripts

Fulfill records requests within policy guidelines

Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations

Participate in annual student record audits

Perform administrative support functions such as:

Preparing reports

Filing

Processing incoming and outgoing mail and packages

Coordinating meetings and events

Maintaining calendars

Maintain appropriate levels of office supplies and other material inventory

Log and report issues pertaining to office equipment, technology, custodial, and facilities

Maintain up-to date transportation logs and coordinate with transportation officer and vendor as needed

Maintain meal count lists and communicate monthly food calendars

Ensure timely and accurate completion of human resource processes including:

I-9 verification for new hires

Weekly time & attendance submissions for 100% of staff

Offboarding

Actively participate in school staff meetings, committee meetings and professional development events

Perform other duties as assigned

Qualification

Microsoft OfficeOffice management experienceConfidential information managementWritten communicationVerbal communicationOrganization skillsTime managementPunctualityLift 25 lbsEducation setting experienceTeam collaborationSelf-motivation